9.B.
City Council Meeting
- Meeting Date:
- 02/16/2016
- From:
- Trevor Henry, Project Manager
Information
TITLE:
Consideration of Award of Consulting Contract: Lockett Road Improvement Project
RECOMMENDED ACTION:
1) Award the Consultant Services Contract to Peak Engineering, Inc. of Flagstaff, Arizona in an amount not to exceed $171,114.00. The contract period is 545 calendar days; and
2) Authorize Change Order Authority to the City Manager in the amount of $15,000 (10% of contract amount excluding contingencies) for unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents.
2) Authorize Change Order Authority to the City Manager in the amount of $15,000 (10% of contract amount excluding contingencies) for unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents.
Executive Summary:
TITLE: Consultant Services contract for the Lockett Road Improvement Project.
- Peak Engineering was selected through the Qualified Based selection process.
- Recommend awarding the consultant services contract to Peak Engineering, Inc.
- Peak will perform services to deliver the Plans, Specifications & Estimate construction documents for the project
- Plans, Specifications & Estimate construction documents will be complete by July 2016.
- Project will be ready for solicitation of bids by the fall of 2016.
- Construction of the project expected to be completed by November 2017.
Financial Impact:
Consultant Services contract will be funded by the FY 2016 budget totaling $300,000 for Lockett Road Improvement Project Account (046-05-116-3329-6-4421).
Connection to Council Goal and/or Regional Plan:
- Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
- Maintain existing infrastructure by investing in ongoing maintenance and operations to get closer to target condition
- Provide a well-managed transportation system
- Identify specific projects that will help relieve traffic congestions
Has There Been Previous Council Decision on This:
Yes, Council approved and adopted the project budget for FY 2016.
Options and Alternatives:
Options and alternatives:
- Approve the award as presented.
- Reject approval of the award and direct staff to continue project scoping and/or negotiation with the consultant. This option may delay the start of construction work until the 2018 construction season.
Background/History:
On October 18 and 25, 2015, a Request for Statement of Qualifications solicitation for an Engineering Design Professional was published in the Arizona Daily Sun, and was posted to the City of Flagstaff’s Bid website on October 14, 2015. On November 12, 2015, the City received five Statements of Qualifications (SOQs) from engineering consultant firms. A five-member selection committee of City staff reviewed and evaluated the statements. Interviews were conducted with the top three highest scoring firms. Based upon the numerical scoring of the SOQs, and subsequent interview scores, the evaluation committee determined to recommend award to Peak Engineering, Inc.
Peak Engineering demonstrated clear knowledge of designing a complex sequence of improvements within the established neighborhood, as well as understanding the schedule for completing the work.
Peak Engineering demonstrated clear knowledge of designing a complex sequence of improvements within the established neighborhood, as well as understanding the schedule for completing the work.
Key Considerations:
The Project area is located within the Greenlaw neighborhood, between N. Patterson Blvd. on the west and N. Fanning Drive on the east. Proposed improvements include:
- Water main replacement, water service line replacement and fire hydrant replacement.
- Sewer manhole frame and lid adjustments.
- Full width pavement section reconstruction.
- Replacement of existing concrete sidewalk, rolled curb, valley gutters and corner ramps with new material.
- New street infrastructure (sidewalk and pads) for the three NAIPTA bus stops.
- Streetscape enhancements, streetlights and ROW acquisitions are not included with this Road Repair and Street Safety Initiative funded project.
- The project will be coordinating construction efforts with a Stormwater project to improve the Fanning Wash drainage channel.
Construction will be scheduled such that the work near Thomas Elementary School will minimally impact school’s operation. The 545 calendar day duration of the design contract will coincide with the proposed construction phase to allow for bidding and construction services. The project is expected to be complete by November of 2017.
Expanded Financial Considerations:
The Lockett Road Improvement project is funded in the amount of $300,000 for FY 2016 (046-05-116-3329-6), $1,725,000 for FY 2017 and $325,000 for FY2018.
Community Benefits and Considerations:
The community benefits of this project include:
-
Replacement of old and aging water infrastructure to meet current standards.
- Existing 6” AC water main will be upgraded to an 8” PVC (or ductile iron where warranted)
- Existing water service lines and meters will be replaced and adjusted.
- Replacement of deteriorated street infrastructure.
- Sidewalk improvements and ADA compliant ramps will be considered to provide a safe place for pedestrians to travel through the corridor.
- Analysis of surface drainage will be evaluated and solutions will be considered for this project.
- Construction coordination with two City projects to minimize inconveniences to the neighborhood and public.
Community Involvement:
Inform and involve:
In November 2014, voters approved a dedicated sales tax increase to fund road repairs and street safety improvements throughout the City of Flagstaff
In November 2014, voters approved a dedicated sales tax increase to fund road repairs and street safety improvements throughout the City of Flagstaff
Expanded Options and Alternatives:
- Approved the award as recommended
- Reject approval of the award and provide direction to staff. This option could delay the construction start until the 2018 construction season.