9.B.
City Council Meeting - DRAFT
- Meeting Date:
- 07/05/2016
- From:
- Steven Hill, Streets Leadworker
Information
TITLE:
Consideration and Approval of Purchase: Purchase of a Highway Striper Paint Truck from Vogel Traffic Services, Inc. dba EZ-Liner Industries Truck utilizing the Maricopa County Contract Number 13118-C in the amount of $408,209 plus applicable taxes and fees.
RECOMMENDED ACTION:
Approve the purchase of one (1) EZ-Liner Model AL500-EZ highway paint striper truck from EZ-Liner in Orange City, Iowa. The Maricopa County contract price of the EZ-Liner paint striper is $400,279. The upgrades, modifications and spare parts for operation in Flagstaff is an additional $19,930. The trade in value (credit) of the 1999 paint striper truck is $12,000. The total purchase price for the EZ-Liner striper truck after the trade in value is applied is $408,209 plus any applicable taxes and fees.
Executive Summary:
Purchase of new EZ-Liner Model AL500-EZ highway paint striper truck to replace the 1999 EZ-Liner Model AL240-EZ.. Public Works staff and Fleet Committee have reviewed the condition of the current equipment and recommend replacement to allow Public Works Street Section to maintain its current level of service in a cost effective manner.
Financial Impact:
The Streets Section has budgeted funds of $487,000 in Fiscal Year 2017 for the purchase of a paint striper truck in account number 040-06-161-0613-6-4401.
The Maricopa County contract price of the EZ-Liner paint striper is $400,279. The upgrades, modification and spare parts for operation in Flagstaff is an additional $19,930. The trade in value of the 1999 paint striper truck is $12,000. The total purchase price for the EZ-Liner striper truck after the trade in value is applied is $408,209 plus any applicable taxes and fees.
The Maricopa County contract price of the EZ-Liner paint striper is $400,279. The upgrades, modification and spare parts for operation in Flagstaff is an additional $19,930. The trade in value of the 1999 paint striper truck is $12,000. The total purchase price for the EZ-Liner striper truck after the trade in value is applied is $408,209 plus any applicable taxes and fees.
Connection to Council Goal and/or Regional Plan:
Provide a well-managed transportation system
Has There Been Previous Council Decision on This:
No
Options and Alternatives:
Option 1: Approve purchase of the EZ-Liner truck utilizing the Maricopa County contract/bid for the amount of $408, 209 plus applicable taxes and fees. Approval is expected to result in delivery of a new striper truck by February 28, 2017.
Option 2: Continue to use the existing 1999 paint striper truck. This has and will continue to result in diminished levels of service for the street marking program.
Option 2: Continue to use the existing 1999 paint striper truck. This has and will continue to result in diminished levels of service for the street marking program.
Background/History:
The city’s current paint striper truck is a 1999 model with a history of ongoing major and minor mechanical and paint system breakdowns.
Much of the equipment on the truck is obsolete, and replacement parts are difficult, costly, and time consuming to obtain.
Much of the equipment on the truck is obsolete, and replacement parts are difficult, costly, and time consuming to obtain.
Key Considerations:
Given the limited time frame available each year in Flagstaff to paint roadway marking, it has become increasingly difficult for the Streets Section to annually renew all roadway markings due to the unreliability of the current truck. Increased costs of equipment acquisition have made intergovernmental cooperative purchase agreements a viable alternative when the desired equipment can be obtained, while still maintaining a fair and equitable procurement process. Volume pricing, expedited build times and delivery provide value to the purchaser. We are utilizing a cooperative agreement pursuant to Article 20 of the City of Flagstaff Procurement Manual
Community Benefits and Considerations:
Community benefits include improved public safety and continued consistent quality transportation infrastructure. In addition, having modern, clean and efficient equipment with the most advanced emission control and fuel saving technology in our fleet portrays a positive image to the community we serve.
Community Involvement:
Inform
Expanded Options and Alternatives:
Option 1: Approve purchase of the EZ-Liner truck utilizing the Maricopa County contract/bid for the amount of $408,209 plus applicable taxes and fees. Approval is expected to result in delivery of a new striper truck by February 28, 2017.
Option 2: Continue to use the existing 1999 paint striper truck. This has and will continue to result in diminished levels of service for the street marking program.
Option 2: Continue to use the existing 1999 paint striper truck. This has and will continue to result in diminished levels of service for the street marking program.