Consideration and Possible Adoption of Resolution No. 2017-37:  Intergovernmental Agreement (IGA) with the State of Arizona, acting by and through the Arizona Department of Transportation (ADOT), for the JCT SR 89A/Plaza Way water main relocation.

The City of Flagstaff's scope on this project is to accommodate and avoid conflicts for ADOT's construction of a new Plaza Way/Milton right turn lane by relocating approximately 200 linear feet of an existing 8 inch City of Flagstaff water main.  The City is responsible for the actual costs of the water main relocation. The relocation work will be performed by ADOT. The current estimate for the water main relocation is $69,442.00, but the City will also be responsible for any difference between the estimate and the actual cost.  Please see Attachment 1 for the Project Location and Vicinity Map.
 

The City of Flagstaff is responsible for the costs incurred to provide water main relocation, which are currently estimated at $69,442.00.

 There is not a Policy Impact associated with this project.

The City of Flagstaff's scope on this project does not have any direct connection to Council Goals or the Regional Plan.

No.

1.  Approve the proposed IGA with the State so that the water main may be relocated and the Plaza Way/Milton turn lane may be constructed in spring of 2018.

2.  Deny the proposed IGA with the State and attempt to relocate the water main through a Capital Improvements Project. This would significantly delay the project, add cost, and add work load to our Capital Improvements Program, which is already operating at capacity.
 

The City of Flagstaff is required to obtain an Encroachment Permit from ADOT when installing City of Flagstaff utilities within ADOT right-of-way.  A condition of the ADOT Encroachment Permit is that the Utility owner is responsible for relocation when ADOT requires such.  The existing water main that is proposed for relocation was installed under an ADOT Encroachment permit with this condition.
 

The City of Flagstaff is responsible for the costs incurred to provide water main relocation, which are currently estimated at $69,442.00.  These costs will be paid from a Water Services Emergency reserve account, 202-08-370-3177-0-4421, available in FY18.  A detailed cost breakdown is provided in the "Engineer's Cost Estimate" within the attachments for reference.
 
 

The water main relocation has no direct Community Benefits, but the construction of the right turn lane by ADOT will provide congestion relief on Milton Road.
 

 There is no need for Community Involvement on this project.