Consideration and Approval of Contract:  Construction contract with Mountain High Excavating, LLC. in the amount of $64,656.00 for the Steves Boulevard/Route 66 FUTS Reconfiguration project.

• The existing ramps and FUTS at the south corners of Steves Boulevard and Route 66 are approximately 5-feet wide. This project will widen the ramps and FUTS to the standard 10-feet for the FUTS.
• There will also be significant landscaping at the corners.
• Project award amount is within the budget for the funding appropriations.
• The project is programmed in the adopted Capital 5-year plan.
• Please see the attached Vicinity and Key maps for project location and specifics.

The Steves Boulevard/Route 66 FUTS Reconfiguration project is funded in the amount of $76,185.00 from the FY 2017/18 BBB Funds, Beautification Streetscape budget (Steves Boulevard Corners) in account number 051-07-212-3325-6-4433.

Council Goals:
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE: Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system.
 
Regional Plan:
Goal T.2: Improve transportation safety and efficient for all modes.
 
Team Flagstaff Strategic Plan:
Strategic Priority #4: Work in partnership to enhance a safe and livable community.

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1. Approve the award as recommended. Approval will allow work to move forward in calendar year 2018; or
2. Reject all bids. This action would delay the project. If rejection occurs, possible options Include:

The project will widen the FUTS at the south corners of the Steves Boulevard/Route 66 intersection. Also additional landscaping will be placed at the corners. With Council approval of the contract, work is scheduled to begin as soon as weather allows in 2018.

Staff posted the Invitation for Bids (IFB) solicitation for construction on November 2, 2017 on Purchasing's electronic bidding website, and advertised in the newspaper on November 5 and 12, 2017. There were four (4) bids received on the opening date of November 22, 2017 and staff determined that Mountain High Excavating, LLC. is the lowest responsive and responsible bidder.

Below is a summary of the bids received.

• Engineer’s Estimate                                                   $51,274.00
• Mountain High Excavating, LLC                                $64,656.00
• Kinney Construction, LLC                                        $105,689.00
• McDonald Bros. Construction, Inc.                          $133,446.80
• Standard Construction Co. Inc.                                $156,645.00

Included in the contract amount will be an allowance of $5,000.00.  The allowance will be used for items of work that are necessary to complete the project that may have been an oversight at the time of the design.  The project manager, section head and department head will have the authority to approve the use of the allowance. 

The contract allowance is established by the Project Manager and the Design Professional, and is incorporated into the bid schedule as a hard number when the bid is solicited. When contractors submit their bids it is incorporated into their total bid amount. The contract references their total bid amount as the total contract amount. The Recommended Action of this staff summary breaks out the contract allowance amount for informational purposes.

 
Change Order Authority establishes a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the Council, authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount and in excess of the contract allowance.

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Project will improve the flow of pedestrians and bicycles along the FUTS at the intersection.
The general appearance of the intersection corners will be enhanced with additional landscaping.

Project was initiated by a request from the public that uses the FUTS trail.