8.A.
City Council Meeting - FINAL
- Meeting Date:
- 02/06/2018
- From:
- Stacey Brechler-Knaggs, Grants and Contracts Manager
Information
TITLE:
Consideration and Adoption of Resolution No. 2018-07: A resolution of the Flagstaff City Council approving an Intergovernmental Agreement for Inmate Work. (IGA with the State of Arizona Department of Corrections, on behalf of Arizona State Prison Complex-Winslow) (*CHANGED FROM ITEM 8-D TO 8-A)
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2018-07 by title only
2) City Clerk reads Resolution No. 2018-07 by title only (if approved above)
3) Adopt Resolution No.2018-07
2) City Clerk reads Resolution No. 2018-07 by title only (if approved above)
3) Adopt Resolution No.2018-07
Executive Summary:
The Management Services Division recommends that the City Council enter into an intergovernmental agreement (IGA) with the Arizona Department of Corrections for inmate work crews to perform acceptable tasks with the City of Flagstaff. The City has a need for a labor force to support its landfill assignments, weed abatement, street maintenance, snow removal, trash collection, grounds maintenance, building maintenance, vehicle maintenance, physical plant maintenance, public works assignments, plumbing, carpentry and electrical, and forest maintenance at various locations mutually agreed upon between the City and the AZ Department of Corrections.
The Arizona State Prison Complex-Winslow (Department) has indicated they would like to continue this mutually beneficial program with the City of Flagstaff.
The Arizona State Prison Complex-Winslow (Department) has indicated they would like to continue this mutually beneficial program with the City of Flagstaff.
Financial Impact:
The City is required to pay for inmate labor ad the rate of fifty cents per hour, to include approved extra hours, if applicable as authorized by the Department. To pay for Correctional Officer supervision of inmate work crews under this IGA, including overtime as requested and approved by City.
In addition, payment for inmate labor and Correctional Officer labor and overtime, if applicable, the City shall pay the Department for transportation costs at the State prevailing rate per mile for distance traveled by each Department transportation vehicle to and from the work site(s).
The City is required to provide necessary tools/equipment, sanitary facilities and any special clothing required to accomplish work assignments. In addition, the City needs to appoint a work crew leader who may provide both technical and job supervision as necessary.
This is budgeted in FY 2018 in the amount of $70,000, in account number 211-06-165-0631-0-4191.
In addition, payment for inmate labor and Correctional Officer labor and overtime, if applicable, the City shall pay the Department for transportation costs at the State prevailing rate per mile for distance traveled by each Department transportation vehicle to and from the work site(s).
The City is required to provide necessary tools/equipment, sanitary facilities and any special clothing required to accomplish work assignments. In addition, the City needs to appoint a work crew leader who may provide both technical and job supervision as necessary.
This is budgeted in FY 2018 in the amount of $70,000, in account number 211-06-165-0631-0-4191.
Policy Impact:
None.
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan:
None.
Has There Been Previous Council Decision on This:
No, however in 2013 the City did enter into a contract # 130043DC with the AZ Department of Correction for such services and the contract is now nearing expiration on February 10, 2018. The contract exceeds $50,000. In addition, because it is an intergovernmental agreement, ARS 11-952(F) requires, at a minimum, a resolution for the intergovernmental agreement to be approved by Council.
Options and Alternatives:
- Approve the IGA for Inmate work.
- Do not approve the IGA and the labor would then need to be provided by City staff.
- Do not approve the IGA and the labor would then need to be provided by City staff.
Community Involvement:
Inform.