Consideration and Approval of Intergovernmental Agreement/Joint Project Agreement: Airport Pavement Management Program System.

Approve the Intergovernmental Agreement/Joint Project Agreement with the State of Arizona Department of Transportation Aeronautics Division in the amount of $453,060.80, plus a City match of $50,340.20.   

Approving the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) will allow the City and ADOT to improve and prolong the life of the taxiway and runway asphalts at Flagstaff Pulliam Airport. This program includes engineered recommendations for repairing and maintaining the asphalt to accepted Federal Aviation Administration (FAA) requirements.

The estimated cost of the Project is $503,402.  ADOT will contibute 90% of the Project cost at $453,060.80.  The City will contribute 10% of the Project cost at $50,340.20 which is due and payable upon signing of the IGA/JPA.  The City has budgeted $51,000 (in account 270-3723-783-4103).

Maintain and deliver quality, reliable infrastructure.

Not on this specific issue. This IGA/JPA action is a new item before Council.

The FAA requires that public use airports that provide commercial air service maintain the infrastructure, including pavements maintained to required standards. This insures a level of safety for operators using airports. Without this IGA/JPA grant, the City would still be required to maintain this level of pavement management and pay full cost.

Another option would be to not maintain the pavement and risk FAA sanctions for pavement failures in the future.

ADOT has in the past provided survey/engineering reports to participating airports with the option to each City/Airport to participate in an IGA/JPA to provide a Pavement Maintenance System Program (PMSP). This program was on hold for several years due to lack of funds. The State has made a commitment to support the PMSP at 90% with those Cities/Airports that participate with a 10% matching fund, leveraging our investment.

Approval of the IGA/JPA commits ADOT to provide 90% of the funding over the life of the PMSP. The City will be obligated to cover 10% ($50,340.20) of the cost of the program. The City will comply with all Federal, State, and Local regulations required for this funding.

The approval of this IGA/JPA will help the City with required maintenance of the aircraft movement areas of the Airport at a substantial reduced cost to the City. It will increase the life expectancy and maintain safe levels of operation for aircraft at Flagstaff Pulliam Airport.  Keeping our airport maintained serves the economic health of the community by providing an additional mode of transportation into the City.

The City has worked with ADOT contractors to survey the asphalt conditions covered in the PMSP. They City will assist the contractors that perform the required maintenance in the PMSP and assure the City gets the best quality possible.

The maintenance identified in the PMSP survey is required by the Federal Aviation Administration (FAA) to comply with Certification to operate as a commercial service airport.

• Approve the IGA/JPA
• The City could choose to not participate in the ADOT PMSP and pay the entire cost to comply with FAA requirements.
• The City could also choose to not participate and not perform the required maintenance resulting in an increased risk to safety and the longevity of the Airport.