Discussion/Direction: Possible Amendments to City Council Rules of Procedure

Years ago the City Council adopted Rules of Procedure for the conduct of its Council meetings, and from time to time amendments are brought forward for consideration. The attached amendments are proposed for discussion and possible action through the adoption of a resolution at a future meeting.

The proposed amendments are as follows:

3.01     Regular Meetings

• Discussion of Council Break
• Proposes Change to Start Time of Regular Meetings

3.03     Work Sessions

• Removes two reviews of Draft Agenda during Work Sessions

4.01     Procedures for Preparation of Council Agendas

• Removes statement of something that has already occurred
• Removes requirement for distribution of agendas by noon on Fridays

4.02     Future Agenda Item Requests

• Provides consistency in terminology for Council
• FAIR items to be requested in public meeting during TO/FROM
• Formalizes the procedure currently being followed for items on FAIR
  • at least 2 councilmembers to place on a future agenda for discussion
  • at least 4 councilmembers to move it to the front of the discussion items
  • Formalizes the 8-hour rule currently followed by staff

4.03     Removal of a FAIR item

5.01     Regular Meeting Agendas

9.01     Non-Public Hearing Discussions

• Clarifies process for someone speaking on behalf of a group

9.02     Public Hearings

• Clarifies process for someone speaking on behalf of a group

Other Considerations?

Once the Council provides staff direction, a resolution will be brought back to adopt an amended Rules of Procedure.