Consideration and Approval of Cooperative Contract:  Approve the purchase of three (3) new trailer mounted Caterpillar C13 350KW generator sets from Empire Power Systems under a cooperative purchase agreement with Caterpillar Inc.

1. Approve the purchase of three (3) new trailer mounted Caterpillar C13 350KW generator sets from Empire Power Systems under a cooperative purchase agreement with Caterpillar Inc. (Contract # 120617-CAT in the amount of $ 279,846.81, plus any additional applicable sales tax or fees; and
2. Authorize the City Manager to execute the necessary documents.

On January 30, 2018, Water Services and Sustainability presented the risk to the City's water supply in the event of a catastrophic power loss.  Specifically, the City has the ability to provide approximately 1.8 days of water to the community when factoring in system storage and our single stand-by power generator located at the Shop Well.  At that meeting, City Council directed Staff to plan for providing a minimum water supply in the event of a catastrophic power loss.  In order to meet Council's minimum water supply requirement, Staff has determined the need to use five (5) portable stand-by generators to be used at four (4) critical water production facilities.  Specifically, two (2) 350KW generators run in parallel at the Lake Mary Water Treatment Plant and Raw Water Pump Station and one (1) 350KW generator shared between the Railroad Springs Booster Station (RSBS) and the North Reservoir Filtration Plant (NRFP).  The Initial phase of this process is to purchase these three (3) units followed by the next phase of purchasing two (2) additional units in FY2020.

Staff is proposing to purchase these three (3) generators as a phased approach to having five (5) to ensure the City can provide a minimum water supply in the event of a catastrophic power loss.

Current budget has $260,000 in Line item 202-08-301-1011-0-4405 (Lake Mary Water Treatment Operations Machinery and Equipment) with the additional funding to come from account 202-08-301-1021-0-4229 (Lake Mary Maintenance-Equipment) with a total budget of $100,000.

On January 20, 2018, Council directed staff to plan and implement a program to meet a minimum service level for potable water production and distribution during a catastrophic power failure.  The purchase of these three (3) generators will be the first phase of the plan to provide (purchase) stand-by power.

Council direction given on January 30, 2018 for the minimum service level for Water Production and Distribution.

1. January 30, 2018 Work Session, Item 4 Water Services Vulnerability to Catastrophic Power Loss; and
2. June 5, 2018 Regular Council Session, Item 7C Consideration and Approval of Contract:  Temporary Emergency Stand-by Power for Water Services - Water Production Operations (council discussion/question on purchasing units rather than renting)

1. Approve the cooperative purchase contract to purchase three generators to assist in the prevention of the risk to the City's water supply in the event of a catastrophic power loss; or
2. Not approve the cooperative purchase contract for the three generators and direct Staff to conduct a formal procurement process which would require that the City continue the practice of renting generators at three-month intervals during the formal procurement process and place the City in a vulnerable position facing catastrophic power failure and water loss.
 

N/A

Ability to maintain a minimum service level for water production and distribution during a catastrophic power failure.

N/A

Stand-by power would be available, if needed, any time of year, during a catastrophic power failure to ensure Water Production and Distribution can meet a minimum service level.

N/A