Consideration and Approval of Purchase through a Cooperative Purchase Contract:  To purchase one (1) 2020 International MV607 SBA Asphalt Pothole Patch Truck.

1. Approve the equipment purchase for one (1) 2020 International MV607 Asphalt Pothole Patch Truck from RWC Group in the amount of $188,016.86 through cooperative purchase contract #CTR041813.
2. Authorize the City Manager to the necessary documents

Public Works - Streets Section is responsible for the ongoing maintenance of our local transportation network, including, but not limited to, pothole and asphalt repair. A pothole is formed as a result of water collection in asphalt defects or areas of poor drainage. As water collects it is subject to freeze-thaw cycles and mechanical pressures of vehicle traffic. A typical winter season will produce multiple freeze thaw cycles and can result in thousands of potholes ranging in size from 3” in diameter to large defects the width of a travel lane. We also have reported potholes in rain events and throughout monsoon season.  The truck and associated tooling allow us to transport patch material while keeping working temperature. When the operator travels a road section or responds to pothole reports patch material is augured to a distribution shute on the truck filling the pothole. The operator will then grade and compact the material and move to the next location.

This equipment purchase was approved in the FY20 budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0614-6-4401 for a budgeted amount of $280,000.00.

Public Works - Streets Section is responsible for daily activities and the timely response to all concerns as they relate to our transportation infrastructure. Response to events is critical to maintain the safest travel possible on city streets. Our patch trucks are essential in the timely repair or road damage.
This unit is being considered as a replacement of one of two existing patch trucks which has met milestone requirements for replacement. This action has been recommended to reviewed and approved by the Fleet Management Committee and was included in the FY20 budget.

Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system.

No

1. Approve the equipment purchase as presented.
2. Do not approve the purchase.
3. Continue to utilize the existing unit that has reached end of life milestones and been approved by our fleet evaluation process for replacement.

Throughout the winter season Streets responds to thousands of pothole reports.  Freeze thaw cycles, rains and traffic all contribute to the degradation of our transportation infrastructure.  These typical winter effects are a significant source of citizen concerns.  We respond with a winter patch product but follow up is required to prolong road life as best as possible.  The citizen involvement is vocal and consistent in the desire to repair these areas as quickly as possible.
Quality repairs and timely patching reduces the damage to road infrastructure and possible damage to personal property and the traveling public.

This equipment purchase was approved in the FY20 budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0614-6-4401 for a budgeted amount of $280,000.00. The unit to be replaced will be returned to Fleet Services for final status, it is likely that this unit will be sold at auction.

The recent efforts of the Road Repair Street Safety program have advanced major overlay projects and it will be imperative that we maintain the investment as best as possible. The policy implication is that this purchase and equipment supports the mission to provide a high level of asphalt maintenance protecting our community’s infrastructure investment