Consideration of Purchase of Services: Installation of  "Nova’ ProBounce" monolithic overlay system over the existing tennis (1) and basketball (1) courts at Cheshire Park, located at 3000 N. Fremont Boulevard, west of Ft. Valley Road.

This request for maintenance and repair allows the City to purchase the Nova’ ProBounce court system from General Acrylics, a “sole source” distributor for this product and also the only authorized distributor licensed to sell this product in the state. Purchasing staff was consulted, determining that there are no governmental or cooperative agreements available to purchase this service through.  The "sole source" status  precludes the City from having to conduct a competitive bid process.

Parks Section has available funds in account number 001-2602-520-4103 for Capital Improvements.

Repair and maintain infrastructure (Parks)

No

1. Purchase the Nova' ProBounce monolithic court system
2. Continue with current resurfacing process
3. Conduct competitive bid process
4. Remove and replace courts

All tennis and basketball courts are on a rotational resurfacing plan every five (5) years. The condition of the Cheshire courts require extensive concrete repairs which are not necessary on other courts. These concrete repairs are subject to being displaced by the freeze and thaw cycles which causes more chipping and peeling of the courts' surfaces. This break down is occurring before the scheduled maintenance cycle and is outside the one (1) year warranty that comes with the current process. Numerous complaints have been received about the condition and playability of the courts. 

Current Process
Resurfacing consists of water blasting to remove the old surface to bare concrete, and then patching all the cracks and applying the new surface. The surface top coating consists of acrylic/urethane paint with 30# mesh sand mixed in to ensure a rough, non-skid surface.  The current process is labor intensive and requires a vast amount of water for removing the old surface. This process comes with a one (1) year warranty without the option to extend the warranty.

Alternative Process
The Nova’ ProBounce is a patented monolithic overlay system which is completely detached from the underlying surface which bridges the deficiencies in the court. This system has been in use for twenty years at locations with similar conditions to Flagstaff.  This product comes with a five (5)-year product warranty with an option to extend for five (5) years, but does not cover color fading after the first year.The condition for extended warranty requires an onsite inspection and a fee of $500.00.

This process consists of filling all cracks flush to the court surface and grinding down any high spots. The Nova’ PB Stratum, a specially designed stable membrane is installed over the entire court surface. The membrane is seamed together, sealed and in-filled with 2.2lbs per sq. ft of approved in-fill. The in-fill is then sealed and bound by flooding with an urethane based product to create a monolithic, independent free floating cushioned pavement on the surface. Two (2) coats of binder are applied over the entire system, and an acrylic color surfacing system including three (3) sand filled texture coats is applied. 

When preparing to schedule resurfacing of these courts, staff became aware of the alternative process offered by General Acrylics. The City of Flagstaff has a long term working relationship with General Acrylics, for the last ten (10) years, who has been awarded the past two (2) contracts for court resurfacing. The alternative process is outside the current contract guidelines.

Current Process 
Resurfacing maintenance cycle is up to five (5) years with yearly inspections.
Resurfacing maintenance cost is $15,294 per court.
One year non-renewable warranty

Alternative Process
Resurfacing maintenance cycle is five (5) to ten (10) years with yearly inspections.
Resurfacing maintenance consists of reapplying the top coat of paint at a cost of $4,300 per court. 
Five (5) year warranty with option to renew up to five (5) years.

The Nova’ ProBounce court system will provide a safe court surface, which improves the playability of the courts and reduces complaints from users. A reduction in costs for the ongoing maintenance is expected.

None

1) The purchase of the Nova' ProBounce Monolithic Court System provides a longer lasting playing surface that requires less frequent resurfacing at a reduced cost with a five (5) year warranty, but does require a higher up front cost.
 
2) If we were to continue with the current process there are lower initial costs, but the resurfacing cycle is more frequent and does not address the current deficiencies in the courts. With this process there would be more frequent resurfacing at a higher cost with only a one (1) year warranty and more management by staff.

3) Conduct the competitive bid process

4) Remove and replace the courts was an option considered but was determined to be cost prohibitive and not necessary at this time as other options were available.

 

 

04/02/2013- EAB - Council approved