10.D.
City Council Meeting - FINAL
- Meeting Date:
- 04/02/2013
- From:
- Mike Gouhin, FHA Director
Information
TITLE:
Consideration of Resolution No. 2013-05: Approval of the City of Flagstaff Housing Authority's Annual Plan
RECOMMENDED ACTION:
1) Read Resolution No. 2013-05 by title only
2) City Clerk reads Resolution No. 2013-05 (if approved above)
3) Adopt Resolution 2013-05
2) City Clerk reads Resolution No. 2013-05 (if approved above)
3) Adopt Resolution 2013-05
Policy Decision or Reason for Action:
Adoption of Resolution 2013-05 will provide approval of the City of Flagstaff Housing Authority's ("CFHA") Annual Plan and authorize submission of the Plan to the United States Department of Housing and Urban Development ("HUD") for the fiscal year beginning July 1, 2013.
Financial Impact:
Each year HUD provides Capital Funds to be used for operations, management improvements, administration, physical improvements to the public housing units and grounds, and maintenance equipment.
Connection to Council Goal:
Effective governance
Previous Council Decision on This:
Yes. Council approval is required each year prior to submission of the Annual Plan to HUD. Council approved the 2012-2013 Plan last year before its submission in April 2012.
Options and Alternatives:
I. Approve the CFHA Annual Plan
II. Amend and approve the CFHA Annual Plan
Background/History:
The Quality Housing and Work Responsibility Act of 1998 (QHWRA) requires the submission of a 5-Year Plan to HUD. Subsequent to the submission of the 5-Year Plan, HUD requires the submission of an Annual Plan containing any significant changes to the Goals and Objectives; progress reports of outstanding Capital Fund Program Grants; Capital Fund Grant for the fiscal year of the Annual Plan; and amendments to the Five Year Capital Fund Action Plan.
The 5-Year Plan was submitted in 2010 covering the fiscal years 2010 through 2014. The Annual Plan before Council is the fourth year of the 5-Year Plan for the fiscal year beginning July 1, 2013.
Each year HUD provides Capital Funds to be used for operations, management improvements, administration, physical improvements to public housing units and grounds, and maintenance equipment. CFHA has two years to commit and four years to expend the funds. Because of this, there could be two or three Capital Fund Programs running at the same time. It is also requires that a 5-Year Capital Fund Action Plan accompany the submission of the 5-Year Plan that is used to determine the use of Capital Funds for each of the subsequent Annual Plan Years. The Siler Resident Management Corporation, an Arizona non profit whose membership is all of the public housing residents, provides input on the use of the Capital Funds and recommends additional needs.
The Annual Plan need to be approved by the City Coundil and submitted to HUD by no later than April 17, 2013.
The 5-Year Plan was submitted in 2010 covering the fiscal years 2010 through 2014. The Annual Plan before Council is the fourth year of the 5-Year Plan for the fiscal year beginning July 1, 2013.
Each year HUD provides Capital Funds to be used for operations, management improvements, administration, physical improvements to public housing units and grounds, and maintenance equipment. CFHA has two years to commit and four years to expend the funds. Because of this, there could be two or three Capital Fund Programs running at the same time. It is also requires that a 5-Year Capital Fund Action Plan accompany the submission of the 5-Year Plan that is used to determine the use of Capital Funds for each of the subsequent Annual Plan Years. The Siler Resident Management Corporation, an Arizona non profit whose membership is all of the public housing residents, provides input on the use of the Capital Funds and recommends additional needs.
The Annual Plan need to be approved by the City Coundil and submitted to HUD by no later than April 17, 2013.
Key Considerations:
Section 10.0 of the 5-Year Plan, Strategy for Addressing Housing Needs, sets forth the CFHA's eight goals which include working with the City's Land Trust to provide additional houisng (Goal Four), working with the Guidance Center to plan additional housing for the homeless seriously mentally ill (Goal Seven), and continuing to partner with the Guidance Center to apply for additional Seriously Mentally Ill Section 8 special purpose funding (Goal Eight). There are no significant changes to the goals and objectives originally submitted in the 2010 5-Year Plan.
CFHA has one open Capital Fund Program from 2012. $360,994 was awarded by HUD on February 10, 2012. The funds must be obligated by March 12, 2014 and expended by March 12, 2016.
Fiscal Year 2013 Capital Funds have not yet been determined by HUD but it is estimated the amount will be approximately $360,000.
CFHA has one open Capital Fund Program from 2012. $360,994 was awarded by HUD on February 10, 2012. The funds must be obligated by March 12, 2014 and expended by March 12, 2016.
Fiscal Year 2013 Capital Funds have not yet been determined by HUD but it is estimated the amount will be approximately $360,000.
Expanded Financial Considerations:
There are no General Fund monies involved in the Plan. The use of Capital Funds was explained in Key Considerations, and in Community Benefits and Considerations. In addition, the Capital Funds are being used for energy conservation and green retrofit items that will reduce energy costs.
Community Benefits and Considerations:
The QHWRA was adopted by Congress to improve the living environment of Public Housing Residents. The Capital Fund Program is used to improve the Public Housing Units for comfort, safety and energy efficiency. The use of the FY2012 Captial Funds are as follows:
Physical Improvements:
Roof Replacement on 47 units at Brannen Homes $141,000
Parking Lot Repairs at Siler Homes $ 81,697
Management Improvements:
Operation - 20% $ 72,198
Managemetn Imrovements (Visioning Training, Software IT) $ 30,000
Administration - 10% of grant $ 36,099
Although the FY2013 Capital Fund Program has not been determined by HUD suggested uses of funds that will be available are to begin a kitchen faucet replacement program; replace damaged countertops as needed; paint kitchen cupboards; additional roof replacement; water line upgrades; replace office and maintenance computers and printers.
Physical Improvements:
Roof Replacement on 47 units at Brannen Homes $141,000
Parking Lot Repairs at Siler Homes $ 81,697
Management Improvements:
Operation - 20% $ 72,198
Managemetn Imrovements (Visioning Training, Software IT) $ 30,000
Administration - 10% of grant $ 36,099
Although the FY2013 Capital Fund Program has not been determined by HUD suggested uses of funds that will be available are to begin a kitchen faucet replacement program; replace damaged countertops as needed; paint kitchen cupboards; additional roof replacement; water line upgrades; replace office and maintenance computers and printers.
Community Involvement:
Inform
The Public Housing Residents are kept informed of unit improvements through the Siler Resident Management Corporation (SRMC), monthly housing authority newsletters, and resident meetings.
The QHWRA requires resident participation through a Resident Advisory Board (RAB). Since the SRMC represents all of the Public Housing Residents they are considered the RAB and provide necessary input.
The Public Housing Residents are kept informed of unit improvements through the Siler Resident Management Corporation (SRMC), monthly housing authority newsletters, and resident meetings.
The QHWRA requires resident participation through a Resident Advisory Board (RAB). Since the SRMC represents all of the Public Housing Residents they are considered the RAB and provide necessary input.
Council Action:
04/02/2013 - EAB - Council approved unanimously.