8.
City Council Work Session - AMENDED
- Meeting Date:
- 10/26/2021
- From:
- Stacy Saltzburg, City Clerk
TITLE:
Discussion Regarding Possible Revisions to City Council Rules of Procedure and Consideration of Un-Suspension of the Rules
STAFF RECOMMENDED ACTION:
Discussion and possible direction
Executive Summary:
Council is currently operating under a suspension of Rule 5.01 of the City Council Rules of Procedure. This suspension was put in place on April 7, 2020 to allow flexibility in meeting agendas and times during COVID and while in a fully virtual setting. With Council moving to a hybrid model for meetings it may be time to consider un-suspending the rule to allow the normally set meeting times and meeting procedures to come into effect.
During the suspension of the rules, staff and Council modified the order of the agenda to better accommodate the earlier start time. These modifications moved the more informational items to the beginning of the meeting (Council Liaison Reports, City Manager Report, etc.) with items that have more public interest and concern coming later in the agenda. To date, those modifications have been working well.
Should Council desire to make changes to the Rules of Procedure with regard to meeting times and agenda format, staff will draft the requested changes and bring the amended Rules of Procedure for adoption at the November 2, 2021 meeting. The amendments will also include minor changes throughout to recognize the new hybrid format for meetings, Executive Session meeting times, and the order of business for agendas. At the November 2, 2021 meeting staff will also be recommending that Council un-suspend the rules to allow the new rules to come into effect.
During the suspension of the rules, staff and Council modified the order of the agenda to better accommodate the earlier start time. These modifications moved the more informational items to the beginning of the meeting (Council Liaison Reports, City Manager Report, etc.) with items that have more public interest and concern coming later in the agenda. To date, those modifications have been working well.
Should Council desire to make changes to the Rules of Procedure with regard to meeting times and agenda format, staff will draft the requested changes and bring the amended Rules of Procedure for adoption at the November 2, 2021 meeting. The amendments will also include minor changes throughout to recognize the new hybrid format for meetings, Executive Session meeting times, and the order of business for agendas. At the November 2, 2021 meeting staff will also be recommending that Council un-suspend the rules to allow the new rules to come into effect.
Financial Impact:
None
Policy Impact:
None
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance
Inclusive & Engaged Community
High Performing Governance
Inclusive & Engaged Community
Previous Council Decision on This:
- April 7, 2020 - Council temporarily suspended Rule 5.01 of the Rules of Procedure due to COVID-19 pandemic.
- April 6, 2021 - Rules of Procedure amended for 3:00 p.m. and 5:00 p.m. start time for Regular Meetings.
- June 29, 2021 - Council expressed interest in revisiting the start times for Council Meetings with the possibility of starting all meetings at a uniform time with more routine items slated first and the public interest items later in the agenda. They asked staff to bring the matter to Council after the summer break for further direction.
- August 24, 2021 - Council discussed meeting times and a possible un-suspension of the rules. They requested more time to evaluate the hybrid format and meeting times and requested that staff come back in October for further direction.