9.C.
City Council Meeting - FINAL
- Meeting Date:
- 04/16/2013
- From:
- Tiffin Miller, Project Manager, Community Development
Information
TITLE:
Consideration and Approval of Construction Contract: Hillside Water and Sewer Replacement Project
RECOMMENDED ACTION:
1) Approve the construction contract with Capital Improvements, LLC in the amount of $322,542.10 which includes a $36,000 contract allowance and a 120 calendar day contract time;
2) Approve change order authority in the amount of $28,654 (10% of the contract amount , less allowance) to cover potential costs associated with unanticipated items of work; and
3) Authorize the City Manager to execute the necessary documents.
Policy Decision or Reason for Action:
Award of the contract will authorize the construction of the Hillside Water and Sewer Replacement Project in accordance with the approved Public Improvements Plans prepared by Shephard-Wesnitzer, Inc.
Financial Impact:
The project is budgeted in FY 2013 in the amount of $290,000 and in FY 2014 in the amount of $300,000 for the Hillside Water and Sewer Replacement project in account no. 201-5811-773.
Connection to Council Goal:
1. Repair, replace, maintain infrastructure (streets & utilities)
Previous Council Decision on This:
No
Options and Alternatives:
- Approve the award as recommended
- Reject bids and readvertise the project
Background/History:
The bid solicitation was published twice; February 24, 2013 and March 3, 2013. Nine bids were received on March 11, 2013 at the office of the City Purchasing Agent. A summary of the bids received is below:
| Bidder | Total Bid |
| Consultant's Estimate | $506,359.00 |
| Capital Improvements, LLC | $322,542.10 |
| LP's Excavation, Inc. | $469,563.00 |
| Alliance Streetworks, Inc. | $473,025.50 |
| RTR Paving & Resurfacing, LLC | $477,432.50 |
| Kinney Construction Services | $498,500.00 |
| Conco Concrete Specialists, LLC | $503,091.45 |
| Woodruff Construction | $555,000.00 |
| Eagle Mountain Construction | $582,367.00 |
| RK Sanders Company | $743,120.00 |
Key Considerations:
The scope of the project includes new 8” water main in Hillside Street and Elm Avenue, new 8” sanitary sewer main in Hillside Street, Elm Avenue and Dale Street, new water and sewer services, new sidewalk ramps, curb and gutter, and sidewalk, and new asphalt pavement replacement.
Construction impacts include traffic detours and temporary displacement of parking and coordination with property owners for the installation of new water and sewer services.
Construction impacts include traffic detours and temporary displacement of parking and coordination with property owners for the installation of new water and sewer services.
Community Benefits and Considerations:
The Hillside Water and Sewer Replacement project will replace deteriorated street and utility infrastructure in accordance with the Utilities Department annual water and sewer replacement program. Pedestrian and ADA accessibility will be improved by the replacement of non-compliant street features.
Community Involvement:
INVOLVE - The consultant met with property owners to discuss the project and the plans were revised to meet their concerns.
INFORM - Construction progress updates will be provided to residents and property owners during the project.
Expanded Options and Alternatives:
1. Approve the award as recommended
2. Reject bids and readvertise the project which would delay the award and construction of the project.
2. Reject bids and readvertise the project which would delay the award and construction of the project.