Consideration and Adoption of Resolution No. 2022-15: A resolution of the City of Flagstaff City Council, authorizing Amendment No. One to an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road.

Intergovernmental Agreement (IGA) Amendment No. One incorporates additional design scope to ensure the project fully mitigates impacts to surrounding properties, adds a City of Flagstaff role during construction inspections, and updates project costs based on the most recent estimates. The IGA Amendment No. One identifies an immediate need for additional City funding in the amount of $73,000 for additional design scope and project administration costs, increases the estimated City share for right-of-way acquisition costs by $500,000, and updates the City share of estimated construction costs to $1,614,225.  The total project cost is estimated at $4,176,405. The total City financial commitment is currently estimated at $2,248,038. The City is responsible for any project costs in excess of the current Highway Safety Improvement Program (HSIP) grant award of $1,928,367. 

**A finalized draft of the IGA Amendment and a formal presentation will be prepared and included in the final packet to Council**

This project is identified in the MetroPlan Transportation Improvement Program (TIP), Transportation TIP #101020, ADOT Project #T0247, and IGA #20-0007711.
 
Per the original IGA, the City paid the State $30,000 for Project Development Administration (PDA) costs and $450,000 in HSIP Federal Funds have been obligated for design costs. Per Amendment No. One, the City will pay $73,000 for additional design and PDA costs. City account #048-10-119-3450 (FY22, Intersection Improvements).
 
The City will acquire the necessary right-of-way with costs estimated at $623,211 and will be reimbursed up to the HSIP formula limited amount, $92,398, with a projected City share of $530,813. City account #048-10-119-3450-6-4441 (FY22/23, Intersection Improvements). These amounts are estimates and when costs are finalized, additional funding shall be identified as needed.
 
$1,385,969 in HSIP Federal Funds will be available for the construction costs.  The City is responsible for any project costs in excess of the current HSIP grant award of $1,928,366.  The City of Flagstaff construction cost share estimate is currently $1,614,225.00.  This amount is an estimate. The project has requested $1,750,000 in new City Transportation Tax FY 23 money to fund this shortfall. When costs are finalized, additional funding shall be identified as needed. City monies for construction shall be paid to ADOT prior to project advertisement currently anticipated in Fall 2022.
 
The total project cost is estimated at $4,176,405. The total City financial commitment is currently estimated at $2,248,038.

None.

Safe and Healthy Community - Foster a safe, secure, and healthy community. Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices.

Inclusive and Engaged Community - Advance social equity and social justice in Flagstaff. 

Sustainable, Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Utilize existing long-range plans that identify the community's future infrastructure needs and all associated costs. Identify smart traffic management, multi-modal transportation, and alternative energy opportunities.

Environmental Stewardship - Implement sustainable building practices and alternative energy and transportation options. Implement, maintain and further the Climate Action and Adaptation Plan.

Regional Plan – Goal T.2.  - Improve transportation safety and efficiency for all modes. T.2.1 - Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians.

The Arizona Department of Transportation (ADOT) will administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/ Lockett Road. This roadway safety improvement project is the result of the City submitting a grant application to ADOT in 2018 for a competitive Highway Safety Improvement Program (HSIP) award. This project was identified as a high priority through a local network crash data screening process. The roundabout will improve safety, slow speeds, help avoid angle crashes, and add a crosswalk at the 4th-leg of the intersection.
 
Council approved an IGA between the City of Flagstaff and ADOT for this project on May 19^th, 2020.  The IGA directs ADOT to administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/ Lockett Road. The total HSIP Federal Funding was estimated to be $1,928,367 and the total City funding was estimated to be $60,813. Per the IGA, the City is responsible for any project costs in excess of the HSIP grant award of $1,928,367.

1.  Approve amending the IGA with ADOT for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road.
 
2.  Deny approval of the proposed amendment to the IGA with ADOT.  The project will be placed on hold.