Consideration and Approval of Construction Manager at Risk Design Phase Contract:  Westplex Taxi Lanes Reconstruction Project.

1) Award the Construction Manager at Risk Contract with Banicki Construction in an amount not to exceed $20,296.10, subject to approval by the Federal Aviation Administration (FAA) and ADOT Multi-Modal.
2) Authorize Change Order Authority of $1,014.81 (5%) to cover potential costs associated with unanticipated or additional items of work.
3) Authorize the City Manager to execute the necessary documents. 

• Provide improved airport safety and infrastructure maintenance.

The project is budgeted in FY 2013 account number 270-3776-783 in the amount of $3,433,050.  Based on bids, the FAA grant will provide 95% of total project funding,  ADOT grant will provide 2.5% of funding with the City grant match of 2.5%.

Repair, replace, maintain infrastructure (streets & utilities)

Yes, on June 15, 2012, Council approved an engineering design contract with Kimley-Horn and Associates for the project.

1) Approve the Construction Manager at Risk Design Phase Services Agreement as presented.  This will allow timely execution of the project.

2) Reject approval of the Agreement and direct staff to pursue traditional design-bid-build project delivery.  This would effectively delay progress on the project by three months.

On June 15, 2012, City Council approved Supplemental Agreement Number 2 for Consulting Services with Kimley-Horn and Associates to provide design and construction phase services for the Westplex Taxi Lanes Reconstruction project.  Design is currently under way and is scheduled to be complete in May of 2013. 

In recent years, the Arizona State Legislature has authorized the use of Alternative Project Delivery Methods (APDM) in lieu of the traditional Design-Bid-Build method of project delivery.  The Federal Aviation Administration (FAA) has also authorized use of APDM.  These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a Qualifications Based Selection process to procure construction services from a firm deemed most qualified to perform the work. 

On March 13, 2013, a Request for Statements of Qualifications for Construction Manager at Risk services was published in the Arizona Daily Sun and posted on the City’s Purchasing website.  On March 28, 2013, the City of Flagstaff received three Statements of Qualifications from firms wishing to provide CM at Risk services for the project.  A selection committee of five members independently reviewed and evaluated those statements in accordance with guidelines established by the enabling legislation.  Based on numerical evaluation of the statements received, the firm of Banicki Construction received the highest ranking and was deemed the most qualified among those submitting proposals to provide the desired design phase services.

The project consists of removal and replacement of taxi lane asphalt pavements between and around existing "tee" and shade hangars in the westplex area of Flagstaff Pulliam Airport.  Work will include milling of existing pavement, excavation and disposal of existing soils, constructing sub-base, base and new asphalt pavements, pavement markings, tie-down installation, pavement marking and other related work.  Existing asphalt pavements beneath three existing shade hangars will be replaced with new concrete pavements.  Design phase services are scheduled to begin immediately upon approval of the Agreement.  Construction is scheduled to begin in June of 2013 and be complete in December, 2013.

The pavements and aprons surrounding the existing "tee" and shade hangars are badly deteriorated and require extensive annual patching.  Cracks in the pavements are in some cases obstructions to the safe movement of aircraft.  These pavements have reached the end of their useful life and are in need of complete replacement.

Funding for CM at Risk, Design Phase Services is to be provided by Federal Entitlement and Discretionary grant funds from the U. S. Department of Transportation, Federal Aviation Administration and ADOT Multi-Modal .  The project is budgeted in FY 2013 in account number 270-3776-783 in the amount of $ 3,433,050.  Based on bids the FAA grant will provide 95% of total project funding, an ADOT grant will provide 2.5% of funding with the City grant match of 2.5%.

Construction of the project will increase the utility and safety of operations at the airport. New pavements surrounding existing hangars will benefit general aviation tenants by providing improved access and easier maneuverability into leased storage units.

Use of the Construction Manager at Risk method of project delivery will eliminate the need for an advertisement/bid/award process and will cut approximately two months off the project development schedule.  In addition, value engineering, constructibility reviews and design input conducted as part of this service agreement have the potential to realize significant construction cost savings over the traditional design-bid-build delivery method.

Involve - The project will require that tenants will not have access to their hangars during construction.  To minimize that inconvenience, the project will be constructed in three phases, with access restrictions limited to several hangars in each phase.  Tenants will be notified of the upcoming work by mail prior to construction.  In addition, mass e-mails will be sent to all tenants advising of the upcoming work.  During construction, weekly updates regarding progress and anticipated dates for reinstating hangar access will be posted on the City website in order that tenants may be advised of construction progress.

1. Approve the CM @ Risk Design Phase Services Agreement as presented.  This will allow the project to move forward in a timely manner and accelerate commencement of construction.

2. Reject the Agreement and direct staff to pursue traditional design-bid-build project delivery.  This would effectively delay progress on the project by three months.

05/07/13 - APPROVED - SLS