11.
City Council Work Session
- Meeting Date:
- 05/31/2022
- From:
- Jeremy DeGeyter, Project Manager
- Department:
- Engineering and Capital Improvements
Co-Submitter:
Jeff Bauman
TITLE:
Fourth Street-Lockett Road-Cedar Avenue Roundabout Discussion
DESIRED OUTCOME:
This item is for discussion only (see attached presentation).
EXECUTIVE SUMMARY:
The Arizona Department of Transportation (ADOT) will administer the design and construction, and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/ Lockett Road. This roadway safety improvement project is the result of the City submitting a grant application to ADOT in 2018 for a competitive Highway Safety Improvement Program (HSIP) award. This project was identified as a high priority through a local network crash data screening process. The roundabout will improve safety, slow speeds, help avoid angle crashes, and add a crosswalk at the 4th-leg of the intersection.
This project is identified in the MetroPlan Transportation Improvement Program (TIP), Transportation TIP #101020, ADOT Project #T0247, and IGA #20-0007711.
Council approved an Intergovernmental Agreement (IGA) between the City of Flagstaff and ADOT for this project on May 19th, 2020. The IGA directs ADOT to administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/ Lockett Road. The total HSIP Federal Funding was estimated to be $1,928,367 and the total City funding was estimated to be $60,813.
Council approved IGA Amendment No. One on April 5th, 2022 which incorporated additional design scope to ensure the project fully mitigates impacts to surrounding properties, added a City of Flagstaff role during construction inspections, and updated project costs based on the most recent estimates. IGA Amendment No. One identified an immediate need for additional City funding in the amount of $73,000 for additional design scope and project administration costs, increased the estimated City share for right-of-way acquisition costs by $500,000, and updated the City share of estimated construction costs to $1,614,225. The total project cost is estimated at $4,176,405. The total City financial commitment is currently estimated at $2,248,038. The City is responsible for any project costs in excess of the current HSIP grant award of $1,928,367.
Should the project be canceled, ADOT's position is that the City will be responsible to repay all federal grant monies expended to date, currently estimated at $450,000. The City Attorney's Office has not yet had the opportunity to review this assertion. City staff is working to set up a meeting with ADOT's attorney to discuss.
This project is identified in the MetroPlan Transportation Improvement Program (TIP), Transportation TIP #101020, ADOT Project #T0247, and IGA #20-0007711.
Council approved an Intergovernmental Agreement (IGA) between the City of Flagstaff and ADOT for this project on May 19th, 2020. The IGA directs ADOT to administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/ Lockett Road. The total HSIP Federal Funding was estimated to be $1,928,367 and the total City funding was estimated to be $60,813.
Council approved IGA Amendment No. One on April 5th, 2022 which incorporated additional design scope to ensure the project fully mitigates impacts to surrounding properties, added a City of Flagstaff role during construction inspections, and updated project costs based on the most recent estimates. IGA Amendment No. One identified an immediate need for additional City funding in the amount of $73,000 for additional design scope and project administration costs, increased the estimated City share for right-of-way acquisition costs by $500,000, and updated the City share of estimated construction costs to $1,614,225. The total project cost is estimated at $4,176,405. The total City financial commitment is currently estimated at $2,248,038. The City is responsible for any project costs in excess of the current HSIP grant award of $1,928,367.
Should the project be canceled, ADOT's position is that the City will be responsible to repay all federal grant monies expended to date, currently estimated at $450,000. The City Attorney's Office has not yet had the opportunity to review this assertion. City staff is working to set up a meeting with ADOT's attorney to discuss.
INFORMATION:
The Fourth Street-Lockett Road-Cedar Avenue Roundabout discussion will provide information including:
- Project Background and History
- Public Outreach
- Roundabout Benefits and Design Considerations
- Pedestrian Safety
- Bicycle Safety
- Schools and Roundabouts
- Educational Engagement