Consideration and Approval of Construction Contract:  Switzer Canyon Transmission Main Project.

1) Award the construction contract to Seller’s and Sons, Inc. of Glendale, Arizona in the total award amount of $980,483, which includes $25,000 in contract allowance.  The contract period is 120 calendar days; and 
2) Authorize Change Order Authority to the City Manager in the amount of $95,550 (10% of the bid contract amount, less contract allowance) for unanticipated additional costs; and 
3) Authorize the City Manager to execute the necessary documents.

Awarding the contract will authorize the construction of the Switzer Canyon Transmission Main Project in accordance with the approved public improvements construction plans prepared by Turner Engineering, Inc. 

The Switzer Canyon Transmission Main project is funded by the total budget appropriation of $1,165,554 (includes FY 12 and FY 13 prior year expenditures) and FY 14 budget amount of $1,020,483 (acct. 201-5120-770).

Repair, replace, maintain infrastructure (streets & utilities)

No. 

• Approve the award as recommended.
• Reject the approval of the award and direct staff to re-advertise the project.  This option would delay the construction start date and cause the work to be deferred until 2014.

The scope of the project includes a new 20” transmission water main with associated fittings, new fire hydrants and pavement replacement sections along the Switzer Canyon Road corridor.  Water services will be relocated to the ROW with the proper adjustments.  The Utilities Department has been planning an improvement of the existing transmission main in the Switzer Canyon corridor.  Phase I is from Route 66 to Turquoise Drive at approximately $1 million.  Phase II is from Turquoise Drive to Forest Avenue and Phase III is from Forest Avenue to the north end of San Francisco St.  The total project for the Switzer Canyon corridor (all phases) is expected to carry over the next three fiscal years, FY 14 to FY16.    
 
Construction impacts may include traffic detours, temporary lane closures with traffic flagging and temporary access to parcels with signage.  Coordination with property and business owners will be made for water service disconnects and reconnects. 

The bid solicitations were published two times, April 21 and 28, 2013.Thirteen bids were received on May 8, 2013 at the office of the City Purchasing Agent.  A summary of the bids received are:
 

Bidder	Total
Engineer’s Estimate	$ 859,688.00
Seller’s and Sons	$ 980,483.00
Alliance Street Works	$ 1,099,500.00
LP’s Excavating	$ 1,118,943.00
Red Point	$ 1,217,984.00
McDonald Brothers	$ 1,249,914.00
Fann Contracting	$ 1,308,299.00
RTR Paving and Resurfacing Inc.	$ 1,411,917.00
RK Sanders Inc.	$ 1,430,491.00
CLM Earthworks	$ 1,433,570.10
Standard Construction Co.	$ 1,444,391.00
Eagle Mountain Construction, Inc	$ 1,628,996.00
Hunter Contracting	$ 1,786,233.00
Gantry Construction	$ 1,979,015.00

Project expenditures will be funded by the current total budget appropriation of $1,165,554 for the Utilities program (201-5120-770). 

The project will replace an existing 16” water main that is deteriorated and outside of the existing roadway.  The existing 16” main will be abandoned in place.  The project will improve the water system within this area and provide easier access for City operation and maintenance.

Utility easements and temporary construction easements are required from selected property owners.  The City has contacted the property owners and staff is in process of acquiring the necessary easements to facilitate the water service relocations and new fire hydrants.  Construction progress and up-dates will be provided to the property owners on the progress of the project.

• Approve the award as recommended. 
• Reject approval of the award.  This option would delay the construction start and cause the work to be deferred until 2014.    

06/18/2013 - EAB - Approved