8.
City Council Combined Special Meeting/Work Session
- Meeting Date:
- 05/14/2024
- Co-Submitter:
- Shannon Jones
- From:
- Erin Young, Water Resources Manager
TITLE:
Consideration and Approval of Contract: Construction Contract with Yellow Jacket Drilling, LLC for well site modification and drilling services.
STAFF RECOMMENDED ACTION:
- Approve the Construction Contract with Yellow Jacket Drilling, LLC in and amount not to exceed $650,000; and
- Authorize the City Manager to execute the necessary documents.
Executive Summary:
The Construction Contract award not to exceed $650,000 to Yellow Jacket Drilling, LLC is proposed to complete three well sites at Red Gap Ranch currently equipped as surface casing to 40 feet below land surface. This contract will bring these well sites into conformance with six other well sites completed in 2011.
Financial Impact:
This project was not budgeted for in the FY2023-24 budget and we recommend reallocated budget appropriation from the Rio de Flag Water Relocations project 202-08-370-3156-0 with funding of $1,750,000.00 in FY2023-24 as that funding is not needed until a future budget year. Adjustments to the Drinking Water 5-year plan will be made to balance the plan including adjustments to the Gap Ranch Hydrogeologic Study in FY2024-25 and the Red Gap Ranch Water Quality Study in FY2025-26.
Policy Impact:
An award of this Construction Contract supports the following policies:
- Water Services Strategic Plan Objective 6: Ensure Adequate Water Resources & Plan for Climate Change
- Council-adopted Water Policies, 2014: H3 Water Rights Acquisition
Previous Council Decision or Community Discussion:
Yes. The City Council approved a similar construction contract for six well sites completed in 2011 at Red Gap Ranch.
Options and Alternatives to Recommended Action:
- Approve the Construction Contract award as recommended. Approval will allow work to move forward immediately; or
- Reject the Construction Contract. This action would delay the project.
Background and History:
Multiple drilling contractors were contacted and only Yellow Jacket Drilling, LLC had the availability to meet the City's needed time frame for completion. After reviewing the details and the due diligence taken to solicit multiple drillers, the Purchasing Director determined this procurement method to be Competition Impracticable.
Connection to PBB Priorities and Objectives:
Strengthen Flagstaff’s resilience to climate change impacts on built, natural, economic, health, and social systems.
Connection to Regional Plan:
Policy WR.2.2. Maintain and develop facilities to provide reliable, safe, and cost-effective water, wastewater, and reclaimed water services.
Connection to Carbon Neutrality Plan:
Prepare Flagstaff's communities, systems, and resources to be more resilient to climate change impacts.
Connection to 10-Year Housing Plan:
None