Consideration and Approval of Utilities Pump and Well Maintenance Bid: Utilities Well and Pump Maintenance Contract

Accept the bid for Utilities Well and Pump Maintenance Bid No. 2014-17, to The Pump Company of Goodyear, Arizona.  In October of 2013, five (5) proposals were received for Utilities Well and Pump Maintenance Services. The pump Company submitted the most responsive and responsible bid. The initial contract is for two (2) years with the option to renew for three (3) additional one (1) year periods, upon mutual agreement between the City of Flagstaff and The Pump Company. 

Utilities needs the ability to maintain, repair  and replace pumps and wells in order to provide an adequate water supply at all times including back-up system.

Funds associated with this bid are budgeted annually in the approved Utilities water production-maintenance equipment and wastewater treatment-maintenance budgets for their respective facilities.                                                                                                               

Repair Replace maintain infrastructure (streets & utilities)

Similar bids have been done since 1992. Last bid was approved in March of 2009.

1) Approve
2) Reject all bids for Utilities Well and Pump Maintenance. Bid each maintenance job separately.

The City of Flagstaff operates water processing, treatment and distribution facilities including well fields. The purpose of establishing an agreement with a qualified Contractor is to provide maintenance and repair of the pumps, motors, wells and other equipment associated with the water processing, wastewater processing and distribution process throughout the City of Flagstaff.The work covered under this agreement is for the removal and replacement of submersible pumps, motors, column pipe and line shaft pumps, water treatment pumps and motors, related electrical work, and any related work to maintaining, cleaning and repairing the well, on an as needed basis.

In order to service the City of Flagstaff wells, a company needs to have the necessary equipment, licenses, bonds, and professional skills that you typically will not find with a smaller company. There is the possibility of multiple wells needing maintenance at one time, due to potential high water demand (summer) and approximately 2 days of peak demand volume in storage, timing is critical. A large and experienced company such as The Pump Company has the capabilities to handle these types of situations.

All funds associated with this bid and agreement are included in the Utilities water production and wastewater treatment maintenance annual budgets for each respective facility

The purpose of this proposal is to allow the Utilities Division to make repairs and maintenance to the well fields and reclaim pumps in a timely and cost efficient manner. The ability to complete these repairs helps insure continuous production of potable and reclaimed water for the citizens of Flagstaff.

Inform