9.A.
City Council Meeting - FINAL
- Meeting Date:
- 02/03/2015
- From:
- David McKee, Watershed Specialist
Information
TITLE:
Consideration and Approval of Contract: Five Points - Clay Avenue Wash Drainage Improvement Project. (Approve contract with JNL Contracting, Inc.)
RECOMMENDED ACTION:
-
1) Approve the construction contract in the amount of $109,883.49 with JNL Contracting, Inc.
2) Approve change order authority to the City Manager in the amount of $10,988.00 (10% of contract amount)
3) Authorize the City Manager to execute the necessary documents
Executive Summary:
The Clay Avenue Wash Improvements Project is a City of Flagstaff project intended to address flooding that occurs due to the undersized drainage facilities within the project site.
Financial Impact:
This is an approved budgeted project funded from the Stormwater Section Drainage Improvement Program (DriP), 206-08-385-3238-0-4442.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
1. Repair, Replace, Maintain Infrastructure (streets & utilities); this project will improve stormwater drainage infrastructure and reduce flooding.
REGIONAL PLAN:
This project specifically supports the following "Stormwater and Watershed Management Goals and Policies".
Goal WR.5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting.
Goal WR.5.4. Develop any necessary stormwater infrastructure improvements consistent with City of Flagstaff stormwater master plans or studies as adopted by the City.
1. Repair, Replace, Maintain Infrastructure (streets & utilities); this project will improve stormwater drainage infrastructure and reduce flooding.
REGIONAL PLAN:
This project specifically supports the following "Stormwater and Watershed Management Goals and Policies".
Goal WR.5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting.
Goal WR.5.4. Develop any necessary stormwater infrastructure improvements consistent with City of Flagstaff stormwater master plans or studies as adopted by the City.
Has There Been Previous Council Decision on This:
The DriP was authorized at a previous council meeting.
Options and Alternatives:
1) Approve the award of the contract with JNL Contracting, Inc. in the amount of $109,883.49 to complete the project.
2) Not approve contract.
2) Not approve contract.
Background/History:
The location known as Five Points at the intersection of Milton and Butler has a long history of flooding problems. The Five Points - Clay Avenue Wash Improvements project is intended to address the flooding that occurs due to undersized drainage facilities at the project site.
Staff solicited for bids December 10, 2014 through December 23, 2014. Nine bids were received at the Purchasing office, JNL was the lowest responsive responsible bidder.
Key Considerations:
The project will consist of demolition of the exiting CMP storm drain pipe and drainage structures on the site. Construction of a new channel utilizing a High Performance Turf Reinforcement Mat Lining and construction of a new improved inlet to the existing 10 x 3 concrete box culvert under the Milton Road-Clay intersection.
Expanded Financial Considerations:
Engineers Estimate: $105,677
Company/Bid Amount - low to high
JNL Contracting - $109,88349
Redpoint - $144,489.40
LB Contracting - $152,500.00
Intermountain West Civil Constructors - $159,764.00
McCauley Construction - $169,383.50
Rummel Construction - $186,002.22
Hunter Contracting - $186,400.90
Blume Underground - $190,488.10
Vastco - $198,000.00
Company/Bid Amount - low to high
JNL Contracting - $109,88349
Redpoint - $144,489.40
LB Contracting - $152,500.00
Intermountain West Civil Constructors - $159,764.00
McCauley Construction - $169,383.50
Rummel Construction - $186,002.22
Hunter Contracting - $186,400.90
Blume Underground - $190,488.10
Vastco - $198,000.00
Community Benefits and Considerations:
The community benefits of this project include:
- Improving aging undersized infrastructure
- Reduction of flooding events at the Five Points intersection
- Integration with current community based project within the parcel
Community Involvement:
Inform - As part of the scoping for the community base project on the parcel the La Plaza Vieja community is aware of this drainage improvement project and specifically the Stormwater Section's intention of integrating with that.
Consult - The community has been involved with the related project on the parcel that includes open space, rainwater harvesting and vegetation. The Stormwater Section is a partner on that project and is assisting with the plan.
Collaborate - The Stormwater Section is collaborating with the Planning Section to integrate this drainage improvement project with the overall Natural Grocers site plan.
Consult - The community has been involved with the related project on the parcel that includes open space, rainwater harvesting and vegetation. The Stormwater Section is a partner on that project and is assisting with the plan.
Collaborate - The Stormwater Section is collaborating with the Planning Section to integrate this drainage improvement project with the overall Natural Grocers site plan.
Expanded Options and Alternatives:
Award of this contract:
If the project does not proceed the problems associated with flooding and public safety at Five Points will continue.
If the project does not proceed the problems associated with flooding and public safety at Five Points will continue.