Consideration and Approval of Contract:  West St. and Arrowhead Ave. Improvements Phase III Project CMAR Construction Contract. (Approve contract with Hunter Contracting Company in the amount of $1,704,962.95).

1) Approve the Construction Manager at Risk (CMAR) construction contract with Hunter Contracting Company for a guaranteed maximum price of $1,704,962.95 (including a 6.2% Owner's Contingency in the amount of $105,949.00) with a 180 calendar day contract time; and
2) Authorize the City Manager to execute the necessary documents.   

The project has a total FY 15 budget appropriation of $2,119,100 in Transportation Tax funds (Account # 040-05-112-3058-6) and $110,433 in Utilities funds (Account # 202-08-370-3161-0).

Phase I and Phase II of the improvement project have been previously awarded by City Council.
 

 

1) Approve the award as recommended. This would allow for the project to be constructed in the summer of 2015 and complete the improvements for the community.
2) Reject approval of the award and hard-bid the construction contract. This option could delay the construction start and cause work to be deferred to the summer of 2016 which would further delay project completion for the community. 

The West St. and Arrowhead Ave. Improvement Project Phase I and Phase II construction was completed in 2012 and 2013 respectively. Originally, Phase III construction work was included in the Phase II contract, but the awarded contractor was unable to complete the improvements and the remainder of the work was removed from the contract. It is this remaining work that consists of the proposed Phase III GMP contract with Hunter Contracting. The work includes completion of minor construction items on West Street in the previous Phase II project area, and full improvements from the intersection of West St. and Arrowhead Ave. down to Route 66. The improvements also include full street reconstruction, sidewalk, curb/gutter, driveways, water main replacement, storm drain, sewer services, a mini-roundabout intersection at West St. and Arrowhead Ave., improved traffic signal at Arrowhead Ave. and Route 66, and a new west bound right-hand turn lane at Arrowhead Ave. and Route 66. 

City staff conducted a Request for Statement of Qualifications (RSOQ) solicitation for CMAR construction services in the summer of 2014. The City received seven responses, and the evaluation committee selected Hunter Contracting Company as the most qualified to perform the services. Over the last six months, City staff has been working with the contractor and the project engineer, Peak Engineering, to segregate the remaining work out of the original construction plans, design the right-hand turn lane on Route 66, address relocation of utility conflicts, conduct property owner coordination, and investigate value engineering measures.

This Phase of the project will upgrade the water and sewer services for the neighborhood and provide new storm drain facilities to remediate existing inundation conditions. It will also provide roadway reconstruction, sidewalk, curb/gutter, a mini-roundabout intersection at West St. and Arrowhead Ave. to improve pedestrian safety and traffic flow. 

The CMAR delivery method was selected for the completion of this improvement project for several reasons. In selecting a contractor based on qualifications, the City has the opportunity to form a partnership with a contractor that will provide value engineering, flexibility to adapt to existing field conditions, and increased interaction with the community and outside agencies. Since the Phase II project terminated mid-stream, the City desired a contractor that could determine the current status of the field construction and resume the improvements with minimal impact to the project and community. A dedicated turn lane was added to the project design at Route 66 at Arrowhead. The CMAR contractor was able to work with the design team and ADOT to provide constructability reviews and cost estimating for the additional work and integrate that work in the final project.

Since Phase II of the project was cancelled before completion, the remaining contact amount of $1,400,000 is being utilized to fund the Phase III GMP contract with Hunter Contracting. The balance of funding consists of original budget from Phase II that was not needed due to the low bid of the original contractor. The right-hand turn lane at Route 66 is funded by Transportation tax funds. 

Project expenditures will be funded by the current budget appropriation of $2,119,100 from Transportation Tax funding (account # 040-05-1112-3058-6) and $110,433 in Utility funding (account # 202-08-370-3161-0).

 There are many community benefits of this project, including:   

• The project will provide for an improved roadway surface with standard width travel lanes and full edge improvements. 
• Sidewalk and ADA compliant ramps will provide a safe place for pedestrian travel that is currently missing.
• New curb and storm drain will help remediate surface drainage issues.
• City utility upgrades.
• Improved street lighting helps to increase neighborhood safety and aesthetics.
• The mini-roundabout intersection will provide a through traffic movement for the primary traffic route that accommodates standard vehicle and large truck traffic, as well as providing improved pedestrian access. 
• This project will provide continued improvements to the Sunnyside Neighborhood and for the traveling public.

Inform/Involve: In 2004 and 2005 there was an extensive public outreach effort coordinated for the West and Arrowhead Corridor Study that included public meetings and door to door meetings to address individual’s property concerns. Public Open houses were held during the design phase on November 15, 2011 and September 13, 2013. One on one discussions (in person and by telephone) have been conducted with property owners and Capital staff has attended the Sunnyside Neighborhood Association. City staff and the contractor will continue to work closely with the community through one-on-one meetings during the completion of Phase III.  

1) Approve the award as recommended. This would allow for the project to be constructed in the summer of 2015 and complete the improvements for the community.

2) Reject approval of the award and hard-bid the construction contract.This option could delay the construction start and cause work to be deferred to the summer of 2016 which would further delay project completion for the community.