10.H.
City Council Meeting - FINAL
- Meeting Date:
- 06/02/2015
- Co-Submitter:
- David Womochil, Senior Assistant City Attorney
- From:
- Rick Compau, Purchasing Director
Information
TITLE:
Consideration and Adoption of Resolution No. 2015-24: A resolution of the City Council of the City of Flagstaff, Arizona, repealing Resolution No. 2013-19, Procurement Code Manual, and adopting a new Procurement Code Manual to incorporate a new Article (Article 31) relating to procurement from Arizona certified nonprofit agencies that serve or employ individuals with disabilities. (Amending Procurement Code Manual)
RECOMMENDED ACTION:
1) Read Resolution No. 2015-24 by title only
2) City Clerk reads Resolution No. 2015-245 by title only (if approved above)
3) Adopt Resolution No. 2015-24
2) City Clerk reads Resolution No. 2015-245 by title only (if approved above)
3) Adopt Resolution No. 2015-24
Executive Summary:
This Resolution is to amend the City's Procurement Code Manual to incorporate a new article (Article 31-- Procurement from Arizona Certified Nonprofit Agencies that Serve or Employ Individuals with Disabilities). The objective with this new article is to allow a procurement preference to purchase or contract for any products, materials and services directly from Arizona certified nonprofit agencies that serve or employ individuals with disabilities without competitive bidding if the delivery and quality of the products, materials or services meet the City's reasonable requirements.
Financial Impact:
None
Connection to Council Goal and/or Regional Plan:
1.) Effective Governance
Has There Been Previous Council Decision on This:
City Council has discussed this item at the April 28, 2015 City Council Work Session meeting.
Options and Alternatives:
1.) Adopt Resolution
2.) Provide alternative language to be incorporated into the City's Procurement Code Manual for adoption
3.) Recommend other policy decisions
Background/History:
The City has a formal, comprehensive, Procurement Code Manual which was approved and adopted by City Council under Resolution No. 2013-19 on July 16, 2013. In August of 2014, City Council posed the following two (2) questions regarding possible procurement preferences:
1. Can the City award additional points to bidders who demonstrate that their use of sustainable practices will result in a reduced carbon footprint; and
2. Can the City award additional points to bidders who serve or employ individuals with disabilities.
On April 28, 2015, a formal presentation was given that addressed these two (2) questions. With regard to carbon footprint, a procurement preference related to sustainable practices that result in a reduced carbon footprint, was not recommended. However, it was recommended that a procurement preference be given to Arizona certified nonprofit agencies that serve or employ individuals with disabilities along with proposed language to be incorporated into the City's Procurement Code Manual as an amendment.
1. Can the City award additional points to bidders who demonstrate that their use of sustainable practices will result in a reduced carbon footprint; and
2. Can the City award additional points to bidders who serve or employ individuals with disabilities.
On April 28, 2015, a formal presentation was given that addressed these two (2) questions. With regard to carbon footprint, a procurement preference related to sustainable practices that result in a reduced carbon footprint, was not recommended. However, it was recommended that a procurement preference be given to Arizona certified nonprofit agencies that serve or employ individuals with disabilities along with proposed language to be incorporated into the City's Procurement Code Manual as an amendment.
Key Considerations:
Adopting the proposed language as an amendment to the City's Procurement Code Manual, will allow the City to give a procurement preference without competitive bidding if the delivery and quality of the products, materials or services meet the City's reasonable requirements.
Community Benefits and Considerations:
A.R.S. 41-2636 (D) specifically sanctions the direct award of contracts to certified nonprofit businesses who serve or employ individuals with disabilities and giving a procurement preference to these types of certified nonprofit agencies can be considered a social responsibility, as well as a legal means of contracting with them without competitive bidding.
Community Involvement:
Inform