9.C.
City Council Meeting - FINAL
- Meeting Date:
- 06/07/2016
- From:
- Erik Olsen, Environmental Section Mgr
Information
TITLE:
Consideration and Approval of Contract: Hazardous Waste Removal and Disposition
RECOMMENDED ACTION:
Approve the Service Agreement with Veolia ES Technical Solutions on a time and materials basis per the Staff Summary attachment, and authorize City Manager to execute the necessary documents.
Executive Summary:
The Hazardous Products Center (HPC) is a permanent facility dedicated to accepting and properly disposing of household hazardous waste generated by residents and qualifying businesses of Flagstaff and Coconino County. To continue to provide this service, an "on call" service agreement must be in place for the timely removal and disposition of hazardous waste from the Hazardous Products Center (HPC).
Financial Impact:
All costs associated for this contract are budgeted in 214-06-170-0662-0-4290 (Environmental Management - Other Miscellaneous Services) and will be expended on a time and material basis per Attachment A of the contract.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
2) Develop and implement guiding principles that address public safety service levels through appropriate staff levels
3) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans
4) Support and assist the most vulnerable
REGIONAL PLAN
Goal E&C.1.Proactively improve and maintain the region’s air quality.
Goal WR.6.Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region.
Goal PF.2.Provide sustainable and equitable public facilities, services and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
Goal PF.2.Provide sustainable and equitable public facilities, services and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
2) Develop and implement guiding principles that address public safety service levels through appropriate staff levels
3) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans
4) Support and assist the most vulnerable
REGIONAL PLAN
Goal E&C.1.Proactively improve and maintain the region’s air quality.
Goal WR.6.Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region.
Goal PF.2.Provide sustainable and equitable public facilities, services and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
Goal PF.2.Provide sustainable and equitable public facilities, services and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
Has There Been Previous Council Decision on This:
Yes, there was a previous Council decision in 2010. The contract approved in 2010 has expired.
Options and Alternatives:
Option A – Approve the agreement with Veolia for hazardous waste removal and disposition. This will provide the City of Flagstaff HPC an on-call contract for the removal of hazardous waste from the facility.
Option B – Reject the agreement with Veolia for hazardous waste removal and disposition. This option would leave the HPC with no contract for the removal of hazardous waste, and would require City Staff to re-bid for the services.
Option B – Reject the agreement with Veolia for hazardous waste removal and disposition. This option would leave the HPC with no contract for the removal of hazardous waste, and would require City Staff to re-bid for the services.
Background/History:
The Hazardous Products Center (HPC) provides a service to the residents and qualifying businesses of Flagstaff and Coconino County by providing them with a permanent facility to drop off and safely dispose of their hazardous waste.
The HPC also assists City of Flagstaff facilities with disposal of hazardous waste generated through their operations. These wastes are disposed of using safe, cost effective, environmentally sound disposal methods that comply with all federal, state and local environmental regulations.
Key Considerations:
In March 2016, a Request for Proposals (RFP) was sent out for the services of Hazardous Waste Removal and Disposition. Five (5) proposals were received. The evaluation criteria used to evaluate proposals was as follows: Qualifications/Training/Experience, Compliance (Environmental Protection Agency, Department of Transportation, Occupational Safety and Health Administration, Arizona Department of Environmental Quality) and History, Vendor Approach – How will company treat, recycle, and/or dispose of waste, Cost and References. Veolia was evaluated as the most responsible and responsive proposal. This contract shall be for one (1) year with the option to renew for four (4) additional one year terms, upon mutual written agreement of both parties.
Community Benefits and Considerations:
By addressing the areas covered under this contract, the HPC and City facilities will reduce the environmental impact of their operations, support the goals and operations of the Cinder Lake Landfill, and reduce City of Flagstaff liability through the safe, timely and cost effective disposal of hazardous wastes.
Community Involvement:
Not applicable due to the presence and handling of hazardous waste.
Expanded Options and Alternatives:
Option A – Approve the agreement with Veolia for hazardous waste removal and disposition. This will provide the City of Flagstaff HPC an on-call contract for the removal of hazardous waste from the facility.
Option B – Reject the agreement with Veolia for hazardous waste removal and disposition. This option would leave the HPC with no contract for the removal of hazardous waste, and would require City Staff to re-bid for the services.
Option B – Reject the agreement with Veolia for hazardous waste removal and disposition. This option would leave the HPC with no contract for the removal of hazardous waste, and would require City Staff to re-bid for the services.