Consideration and Approval of Consultant Services Contract: Beaver Street and Dale Avenue Bundle #2 Improvements (Road Repair and Street Safety Program) Project

TITLE: Professional Services Contract for the Beaver Street and Dale Avenue Bundle #2 Improvements - Road Repair and Street Safety Program (RR&SS) Project

• The WLB Group, Inc. was selected through the Qualifications Based selection process.
• The WLB Group, Inc. will perform services in coordination with the selected Construction Manager at Risk (CMAR) Contractor to deliver the Plans, Specifications & Estimate, and Construction Documents for the project.
• Plans, Specifications & Estimate, and Construction Documents will be complete by May 2017.
• CMAR Contractor’s Guaranteed Maximum Price is anticipated to be presented to Council by June 2017.
• Construction of the project expected to be completed by August 2018.

Professional Services Contract will be funded by the Road Repair and Street Safety – Utility Replacements and Overlays FY 2017 budget totaling $4,062,309 for the RR&SS Bundle #2 (Beaver/Dale) Project Account (046-05-116-3345-6-4421).

REGIONAL PLAN:

• The RR&SS supports the Transportation goals (section T.8.6) of the City’s Regional Plan to maintain the City’s street infrastructure in a cost effective manner to ensure the safety and convenience of all users. 

Yes, on November 18, 2014, Council adopted the results of the General Election held on November 4, 2014.  In the General Election voters approved a dedicated sales tax increase, Proposition 406, which included funding for road repairs and street safety improvements throughout the City of Flagstaff.  Also, Council approved and adopted the Road Repair and Street Safety - Utility Replacements and Overlays FY 2017 budget.

• Approve the award as recommended.
• Reject approval of the award and direct staff to continue project scoping and or negotiation with the consultant.  This option may delay the start of construction work until the 2018 construction season.

On May 1st and May 8th, 2016, Purchasing solicited a Request for Statement of Qualifications (RSOQ) for an Engineering Design Professional. The RSOQ was published in the Arizona Daily Sun, and was posted to the City of Flagstaff’s Bid website on April 28th, 2016.  On May 25, 2016, Purchasing received five Statements of Qualifications (SOQs) from engineering consultant firms.  Purchasing facilitated a six-member selection committee, consisting of five City staff and one outside Contractor, to review and evaluate the statements.  Based on the evaluation scoring results of the SOQs, the selection committee recommended to award the contract to The WLB Group, Inc. 

The WLB Group’s Statement of Qualifications demonstrated a clear recognition of the knowledge and experience to design a complex sequence of improvements within the Downtown area, as well as understanding the schedule of completing the work.

The Project area is located within the Downtown Flagstaff neighborhood, on N. Beaver St. from W. Columbus Ave. to W. Cherry Ave., including underground conduit lines continuing down to W. Birch Ave., and on Dale Ave. from N. Humphreys St. to N. Agassiz St.  Proposed improvements include:

• Water main extensions in Dale Ave. (Humphreys to Beaver, Beaver to Leroux, and San Francisco to Agassiz)
• Water service line replacements and fire hydrant replacements in N. Beaver St. (Columbus to Cherry) and in Dale Ave. (Humphreys to Agassiz)
• Sewer main replacement in N. Beaver St. (Elm to Dale) and in Dale Ave. (Beaver to Leroux)
• Sewer service line replacements in N. Beaver St. (Columbus to Cherry) and in Dale Ave. (Humphreys to Agassiz)
• Full width pavement replacement on N. Beaver St. (Columbus to Cherry)
• Edge mill and overlay on Dale Ave. (Humphreys to Agassiz)
• Replacement of select sections of sidewalk, handicap ramps, curb and gutter and driveway approaches on N. Beaver St. (Columbus to Cherry) and on Dale Ave. (Humphreys to Agassiz)
• New and relocated streetlights on N. Beaver St. (Columbus to Cherry)
• New Conduit lines on N. Beaver St. (Columbus to Birch) for future traffic signal connections between the traffic signals at W. Columbus Ave. and W. Birch Ave.
• Streetscape enhancements are not included in this Road Repair and Street Safety Initiative funded project.

Construction will be through a Construction Manager At Risk (CMAR) agreement, with the associated consideration of award of CMAR Design Phase Services Contract presented to Council concurrently with this contract.  The CMAR method of procurement will be used to expedite the design and construction schedule and to accommodate complex sequencing of construction activities of this project.  The 704 calendar day duration of the Consultant Services Contract will coincide with the proposed construction phase to allow for construction phase services by the WLB Group.  Construction is expected to be completed in August of 2018.

The Beaver Street and Dale Avenue Bundle #2 Improvements (RR&SS) Project is funded by the Road Repair and Street Safety – Utility Replacements and Overlays FY 2017 budget of $4,062,309 (046-05-116-3345-6) and $3,300,000 for FY 2018.

The community benefits of this project include:  

• Replacement and upgrading of aged water and sewer infrastructure to meet current standards.
  • Existing 8” PVC water main stub out, built between 1993 and 1995, will be extended on Dale Ave. (Humphreys to Beaver, Beaver to Leroux, and San Francisco to Agassiz) to accommodate current standards.
  • Water service line replacements and fire hydrant replacements in N. Beaver St. (Columbus to Cherry) and in Dale Ave. (Humphreys to Agassiz).
  • Existing 8” vitrified clay sewer pipe, built in 1919, will be upgraded to the current standards in N. Beaver St. (Elm to Dale) and in Dale Ave. (Beaver to Leroux).
  • Sewer service line replacements in N. Beaver St. (Columbus to Cherry) and in Dale Ave. (Humphreys to Agassiz)
• Replacement of deteriorated street infrastructure to improve the streets ride quality.
• Sidewalk improvements and ADA compliant ramps will provide a safe place for pedestrian travel.
• Analysis of surface drainage issues and solutions will be considered to provide the street infrastructure with an extended life.
• Construction coordination with two City projects to minimize inconveniences to the downtown area and the public.

Inform, Involve, and Empower:
In November 2014, voters approved a dedicated sales tax increase to fund road repairs and street safety improvements throughout the City of Flagstaff.  The City of Flagstaff notified the public of the upcoming project in the May 2016 Cityscape.  The project is also posted on the list of proposed projects in the interactive map located under the Road Repair and Street Safety Updates on the City of Flagstaff’s Website.  There will be at least one Project Kickoff Meeting with at least, but not limited to, the following project stakeholders: City of Flagstaff stakeholders, ADOT, FUSD, NAIPTA, Downtown Business Alliance, Flagstaff Medical Center, and all First Responders. There will also be two Public Outreach Meetings, one during the initial design phases and the other prior to construction of the project.  The WLB Group, City staff, and the selected CMAR Contractor will all be in attendance at all meetings.  The CMAR Contractor for the project will periodically update the property owners and residents along the project as construction progresses.

1. Approve the award as recommended.
2. Reject approval of the award and provide additional direction to staff. This option could delay the construction start until the 2018 construction season.