Consideration and Approval of Cooperative Contract: Purchase of two (2) Residential Side Load Refuse Trucks from Rush Truck Center Arizona through the Cooperative Purchase Agreement with the City of Tempe, Contract #T15-097-01.

The Solid Waste Residential Programs use these trucks daily to collect residential refuse and recyclable materials. The purchase of these trucks has been approved by the Fleet Management Committee; the trucks that are being replaced meet the City's Fleet Management replacement criteria. The equipment warranty and services are supported locally in Flagstaff by Rush Truck Center.

The Solid Waste Residential Program budgeted $580,000 in the Fleet Capital line item for the replacement of two trucks in FY 2018.  These funds are located in account 211-06-166-0641-0-4401.

None
 

REGIONAL PLAN:
Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.

No. These trucks are budgeted for FY 2018 and are replacement trucks for Solid Waste Collection Operations as part of our 10 year fleet replacement plan.

 

Option 1. Approve the City of Tempe's Cooperative Purchase Agreement (#T15-097-01) with Rush Truck Center Arizona for the purchase of two (2) Residential Side Load Refuse Trucks. 

Option 2. Conduct our own competitive bid process.

Option 3. Attempt to acquire used parts and service resources (in the case of American LaFrance equipment) from independent vendors and internal resources to keep our aging equipment in service.  This has proved difficult in recent years as there are very few vendors who carry American LaFrance parts.

The purchase of these two (2) proposed collection vehicles is approved in the FY 2018 equipment replacement budget and provide for the sustainable operation of Solid Waste Collection services.

All trucks being considered for replacement meet the City's Fleet Management criteria for replacement for mileage/hours used and life to date costs. All proposed fleet purchases were approved by the Fleet Management Committee for replacement. Access to parts and diagnostic support has become more challenging for the equipment to be replaced and the Fleet Management Committee used the appropriate criteria such as life to date repair costs to score and approve these replacement requests.

With this purchase the Solid Waste Section will have 14 Peterbilt cab/chassis' in our Fleet. The City of Flagstaff and Fleet Services have had a long working relationship with Rush Truck Center Arizona here in Flagstaff and they will be able to provide warranty and post warranty repair if needed. Having additional local resources to support our Sections is a direct connection to supporting Council's goal of providing sustainable and equitable services to our population. Fleet Services is authorized to perform warranty repair on these refuse bodies. In addition, repairs performed by Fleet Services are eligible for reimbursement from the manufacturer.
 

Increased costs of equipment acquisition have made intergovernmental cooperative purchase agreements a viable alternative to the bid process when the desired equipment can be obtained. Volume pricing, expedited build times and delivery provide value to the purchaser. We are utilizing a cooperative agreement pursuant to Article 20 of the City of Flagstaff Procurement Manual.

Community benefits include continued consistent quality Commercial and Residential trash and recycle collection service at the lowest possible user fees. In addition, having modern, clean and efficient collection equipment with the most advanced emission control and fuel saving technology in our fleet portrays a positive image to the community we serve.

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