Consideration and Approval of Cooperative Purchase Contract: Consultant Services Contract for the Fourth Street Reconstruction Design Project

1. Award a Consultant Services Contract to AECOM Technical Services, Inc. of Phoenix, AZ under a Cooperative Purchase Contract with the State of Arizona in an amount not to exceed $176,966.00 with a contract duration of 190 calendar days; and
2. Authorize the City Manager to execute the necessary documents.

AECOM Technical Services, Inc. (AECOM) will prepare public improvement plans and specifications for the proposed improvements on Fourth Street from approximately Soliere Avenue to approximately Sparrow Avenue.  The general project design scope includes a new pavement cross section, traffic signals, street lights, water mains, fire hydrants, FUTS, sidewalk, and turn lanes. 

AECOM was selected through the current State of Arizona Purchasing Cooperative Agreement AD OT18207062 of which the City of Flagstaff is a member pursuant to ARS 41-2631 and Article 10 - Arizona Procurement Code and the Arizona Administrative Code R2-7-1001.

The design work is funded by Transportation Tax revenues (Acct. 040-05-112-3353-6) with an FY 19 authorized budget of $10,000 and an FY 20 budget request of $540,000.  The design contract amount is within the budget request.

Council Goal – (2017 – 2019) Transportation and Other Public Infrastructure
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. 
 
Regional Plan – Policy WR 2.2
Maintain and develop facilities to provide reliable, safe and cost-effective water, wastewater, and reclaimed water services. 
 
Team Flagstaff Strategic Plan – Priority 3
Deliver outstanding services through a healthy environment, resources, and infrastructure. 

The Council approved and adopted the FY 19 budget and the FY 20 proposed budget is under consideration.
 

 

1. Authorize the Consultant Services Contract to AECOM as presented; or
2. Reject approval of the award and provide additional direction to staff.  This option would delay the design and construction of the project.
   1. If rejection occurs, possible options may include;
      1. Initiate the City process for solicitation of Request for Statements of Qualifications.
         1. This option would add 5 to 6 months duration to the design firm selection process.
         2. Construction could be delayed by a calendar year
      2. Suspend the project

ADOT and the City are currently in the design phase with AECOM for replacement of the Fourth Street bridges over I-40.  The new bridges will provide dual travel lanes in each direction plus edge improvements including sidewalk and a FUTS trail. The City’s Fourth Street Reconstruction project will tie into the bridge improvements and upgrade the current cross-section to dual travel lanes in each direction, a center turn lane and northbound right turn lanes onto Soliere Avenue and Sparrow Avenue from Fourth Street.
 
Water main upgrades will:
 

1. Build a segment of 8” water main, completing the missing loop connection and
2. Construct a segment of 12” water main as the first step in the needed upsizing to serve several properties in the vicinity of the Canyon del Rio development.
   1. Building the Fourth Street segment of the water main will preempt the need to open a future trench in the new Fourth Street improvements and will eliminate another disruption to the public in this location.
   2. The project account will be reimbursed from development contributions.

Selection of AECOM through the State of Arizona Purchasing Cooperative Agreement provides multiple advantages to the City and the community.
 

1. The state has vetted AECOM’s qualifications and the fee structure has been established.
2. AECOM is the design firm preparing the construction plans and specifications for the replacement of the Fourth Street bridges over I-40.
3. The design of the bridge project can directly link to the City’s Fourth Street Reconstruction project as AECOM has relevant base information, survey data, geotechnical investigation results, adjacent design data (plan & profile) and utility information that is beneficial to the Fourth Street Reconstruction project.
4. Continuity of using the same design firm benefits adherence to a tight schedule.
5. Both projects can be built, in part, concurrently with the intent of limiting community disruption to a single construction season.  Some construction activities may need to continue into the next construction season e.g. permanent lane striping or work behind the back of curb.

N/A

Upon completion, Fourth Street will have dual travel lanes, bike lanes and edge improvements from Rte. 66 to approximately E. Trickling Springs Trail (Forest Springs Townhomes).  The work will improve traffic flow, enhance bicycle and pedestrian features and address various congestion issues.
 
The water main connection will provide loop connectivity to our water distribution system ensuring the integrity of the City’s drinking water system.