13.A.
City Council Meeting - FINAL
- Meeting Date:
- 12/03/2019
- Co-Submitter:
- Andy Bertelsen
Information
TITLE:
Consideration and Adoption of Resolution No. 2019-60: A resolution approving an Intergovernmental Agreement between the City of Flagstaff and Coconino County for the acceptance of household and small business hazardous wastes at the City's Hazardous Products Center.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-60 by title only
2) City Clerk reads Resolution No. 2019-60 by title only (if approved above)
3) Adopt Resolution No. 2019-60
2) City Clerk reads Resolution No. 2019-60 by title only (if approved above)
3) Adopt Resolution No. 2019-60
Executive Summary:
This Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County will allow the City of Flagstaff to accept hazardous waste at the Hazardous Products Center (HPC) at Cinder Lakes Landfill without direct payment from households and small businesses within Coconino County. This IGA provides Coconino County with a hazardous waste disposal option available to all County households and qualifying small businesses, based on quantities of hazardous material generated, which promotes preventing these hazardous materials from being dumped or disposed of inappropriately and in inappropriate locations throughout our forested communities.
Under the IGA, the City will receive a $50,000 flat fee per fiscal year. Additionally, given the proximity of the Cinder Lakes Landfill to existing County road inventory, the Coconino County Public Works Department will plow the road to the Cinder Lake Landfill to access the HPC during winter storm events and on an "as needed" basis. Further, the County has proposed a contribution of $1.68 million dollars regarding the reconstruction and "Turnback" (i.e. transfer of responsibility) of the Landfill Road as described in the attached letter.
Under the IGA, the City will receive a $50,000 flat fee per fiscal year. Additionally, given the proximity of the Cinder Lakes Landfill to existing County road inventory, the Coconino County Public Works Department will plow the road to the Cinder Lake Landfill to access the HPC during winter storm events and on an "as needed" basis. Further, the County has proposed a contribution of $1.68 million dollars regarding the reconstruction and "Turnback" (i.e. transfer of responsibility) of the Landfill Road as described in the attached letter.
Financial Impact:
While anticipated costs to the City for the operation of the HPC are expected to remain similar to recent fiscal year costs, and the Coconino County portion of the hazardous wastes received at the HPC are anticipated to remain steady, this agreement is for a flat fee from the Coconino County to the City of Flagstaff of $50,000 per year for the ten (10)-year period of the IGA. Last fiscal year (FY2018-2019), Coconino County was invoiced a total of approximately $114,383 for use of the HPC.
Coconino County is proposing to contribute $1.68 million to the reconstruction and Turnback of Landfill Road, which provides the only commercial and public access point to the Landfill. The roadway is in significant need of repair and realignment in some safety zones, to provide a long term viable and safe access point to the City's Landfill and the HPC. While the details of this contribution and financial agreement with Coconino County have not been completely formalized in the form of an agreement, the City has assurances from Coconino County for the contributions to the roadway reconstruction Turnback and that the funding has been budgeted for the project by Coconino County. The Landfill is a major asset to all City and Coconino County residents and both organizations remain committed to the Landfill and HPC viability.
If all terms and conditions are not met by the Coconino County with this IGA for Coconino County residents and small businesses to utilize the HPC, the City can terminate the IGA with a sixty (60)-day written notice.
Coconino County is proposing to contribute $1.68 million to the reconstruction and Turnback of Landfill Road, which provides the only commercial and public access point to the Landfill. The roadway is in significant need of repair and realignment in some safety zones, to provide a long term viable and safe access point to the City's Landfill and the HPC. While the details of this contribution and financial agreement with Coconino County have not been completely formalized in the form of an agreement, the City has assurances from Coconino County for the contributions to the roadway reconstruction Turnback and that the funding has been budgeted for the project by Coconino County. The Landfill is a major asset to all City and Coconino County residents and both organizations remain committed to the Landfill and HPC viability.
If all terms and conditions are not met by the Coconino County with this IGA for Coconino County residents and small businesses to utilize the HPC, the City can terminate the IGA with a sixty (60)-day written notice.
Policy Impact:
N/A
Connection to Council Goal, Regional Plan:
Actively manage and protect all environmental resources by diverting hazardous material from the Landfill, forests and waterways.
Has There Been Previous Council Decision on This:
There have been various versions of agreements authorizing use of the HPC by Coconino County residents and businesses since it opened in October 2002.
Options and Alternatives:
1. Authorize the Intergovernmental Agreement with Coconino County; or
2. Reject authorization of the Intergovernmental Agreement with Coconino County; however, this would result in a lack of disposal options for residential and small business hazardous wastes in northern Arizona.
2. Reject authorization of the Intergovernmental Agreement with Coconino County; however, this would result in a lack of disposal options for residential and small business hazardous wastes in northern Arizona.
Background and History:
The City’s HPC opened in October 2002 and has been accepting and invoicing Coconino County for hazardous wastes from households in Coconino County since that time. Small businesses within Coconino County have been allowed to use the HPC since 2007. Businesses pay for the disposal of their hazardous wastes.
Key Considerations:
Under the terms of the ten (10) year IGA, Coconino County agrees to pay the City a flat fee of $50,000 for use of the HPC. Coconino County will plow the access road to the Center on an “as needed” basis. In return, the City shall permit households and small businesses within the County to dispose of hazardous wastes at the Center.
Community Benefits and Considerations:
N/A
Community Involvement:
The City benefits when there are increased disposal options for hazardous wastes in Northern Arizona which reduces the potential disposal of hazardous wastes to the environment.
Expanded Options and Alternatives:
N/A