View Agenda Item

7.C.

City Council Meeting - FINAL

Meeting Date:: 04/07/2020
Co-Submitter:: CJ Perry
From:: Matt Kakert, IT Administrator - Systems

Information

TITLE:

Consideration and Approval of Contract: Cooperative Purchase Contract with CenturyLink Communications for basic analog business access lines, integrated services digital network (ISDN), and point-to-point service channels in an amount not to exceed $222,000.

STAFF RECOMMENDED ACTION:

Approve a Cooperative Purchase Contract with CenturyLink Communications in an amount not to exceed $222,000 over a period of five (5) years under the State of Arizona cooperative purchase contract ASPO15-088468;
Authorize the City Manager to execute the necessary documents.

Executive Summary:

The recommended award of the Cooperative Purchase Contract will allow for continued use of the CenturyLink Communications provided connections to City Hall and other properties.
The above mentioned connections will allow services such as VOIP (phones) and fax lines to function.
This Cooperative Purchase Contract will incur a monthly cost of approximately $3,700 over a 5-year period.

Financial Impact:

This Cooperative Purchase Contract has a total cost not to exceed $222,000, in the form of monthly fees cost of approximately $3,700, over a period of five (5) years, effective immediately. The charges from this Cooperative Purchase Contract are charged to various departments according to use.

Policy Impact:

No impact.

Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan:

Provide Exceptional Service: Provide employees tools, training, and support.

Has There Been Previous Council Decision on This:

None.

Options and Alternatives:

Approve the cost and terms of the proposed Cooperative Purchase Contract; or
Do not approve the cost and terms of the Cooperative Purchase Contract. The City will lose critical services provided to the community and the organization such as fax lines, fire alarms, and phones (VOIP).

Background and History:

The City of Flagstaff regularly utilizes State of Arizona cooperative purchase contracts to ensure the best pricing possible to keep services fiscally responsible. This Cooperative Purchase Contract was procured under the State of Arizona solicitation number ADSPO14-00004241.

Key Considerations:

This Cooperative Purchase Contract is similar to previous contracts with CenturyLink Communications that have expired, including, contracts AD3148, AD2145, AD3144.

Community Involvement:

Approval of this Cooperative Purchase Contract will allow the community to continue to contact and interact with the organization via phone or fax communications and avoids interruption of service for certain lines utilized for fire alarm communications.

Expanded Options and Alternatives: