Consideration and Approval of Contract:  Professional Architectural Design Services Contract for the Airport Snow Removal Equipment Building in the amount of $859,977.

1. Approve a Professional Architectural Design Services Contract with APMI, Inc. for the programing and design phased services in the amount of $859,977 with a contract time of 365 calendar days; and
2. Authorize the City Manager to execute the necessary documents.

Award of this Professional Architectural Design Services Contract ("Contract") will authorize the final programming and design of the new Snow Removal Equipment Building to proceed. The new facility will bring together snow removal services into one centralized location (currently these services are spread throughout the existing airport fire station).

This project is 100% funded by a grant from the U.S. Department of Transportation, Federal Aviation Administration.  Since the grant offer is based on bids the grant agreement has not been received and approved by council, however the city has received FAA approval to proceed with the design services per an FAA Go Letter in the amount of $1,098,177, attached to this staff summary.  Staff will be presenting the FAA Grant Offer to council sometime in August. This project is budgeted in 221-07-222-3423-0-4421 in FY 2020-21.
 

Maintain and deliver quality, reliable infrastructure. This facility will provide maintenance and support of the delivery of core winter services needed for all aircraft (fixed wing and non-fixed) operations. In addition to housing all of the snow removal equipment, this facility will relieve the current space needs deficit for the fire station. The increase in the available space at the fire station we be made by housing all of the snow operations equipment in the new facility.

Yes. Council in 2018 (December) was presented with the updated airport master plan that identified the need and recommended location for the new facility.

1. Authorize the acceptance of the Contract from APMI, Inc. for professional services.
2. Reject the acceptance of the Contract from APMI, Inc. for professional services and re-solicit for the services.
3. Reject the Contract and continue existing operations in the existing facility.

The newly updated master plan indicates the need to centralize the snow removal equipment away from fire operations. Due to the addition of the second commercial carrier, the federal requirements for winter operations (snow removal) require additional removal equipment and more stringent service times. In order to achieve the federal requirements, additional operations equipment was ordered.
 

Per Arizona State Law, a Request for Statement of Qualifications (RSOQ) solicitation was used to select the Design firm. A five-person evaluation committee was established that consisted of four (4) City staff, one of which is a registered engineer, one of which is a registered architect and one (1) principal of a commercial licensed general contractor. Specific evaluation criteria were provided within the RSOQ and were used by the committee during the selection process.

Procurement and the review panel conducted an initial review of all six (6) proposals for responsiveness to the requirement presented in the RSOQ. All six (6) proposals were accepted and passed on to the evaluation committee.

The solicitation for the contractor was very successful and generated six (6) interested bids. The highest scored design professional is very much aware of the preferred design/construction timeline. The contractor is confident the project will be completed on time and on budget.

The City will benefit in numerous ways with the completion of this project. There will be a consolidation of facility resources (staff, equipment…) and thus, efficiency in these services is expected to increase.

Consult – Staff will continue to share the design progress with the airport commission as well as City Council.

Empower – The Federal Aviation Administration and City Council have been very supportive of the project.