13.B.
City Council Meeting - FINAL
- Meeting Date:
- 10/05/2021
- Co-Submitter:
- Anja Wendel
- From:
- Bryce Doty, Real Estate Manager
Information
TITLE:
Consideration and Adoption of Resolution No. 2021-45: A resolution of the City Council of the City of Flagstaff, authorizing determination and offers of relocation benefits to persons displaced to make way for the Lone Tree Overpass project; providing for delegation of authority, subsequent Council ratification, and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2021-45 by title only
2) City Clerk reads Resolution No. 2021-45 by title only (if approved above)
3) Adopt Resolution No. 2021-45
2) City Clerk reads Resolution No. 2021-45 by title only (if approved above)
3) Adopt Resolution No. 2021-45
Executive Summary:
This Resolution delegates authority to City staff and its contractors to present and pay determinations of relocation benefits consistent with the Uniform Relocation Assistance Act of 1970 ("the Act"). The City Manager will have authority to approve payments up to $50,000, consistent with his contracting authority under City Code and the Procurement Code Manual.
The City Council will approve relocation benefits of $50,000 or more, with the following exception: the proposed Resolution will allow the City Manager to approve relocation benefits of $50,000 or more to the persons currently residing at Coconino County Assessor Parcel Number 104-01-019. The City needs to be able to make an offer of relocation benefits for a replacement property that is actually available on the market. To obtain City Council approval of any agenda item typically one to two weeks, and in today's residential real estate market, residential properties are often sold in a few days.
Under the Act, displaced persons are entitled to relocation benefits. There are different requirements for the relocation of businesses, residents, and tenants.
If a person is being displaced from his or her home, the City will provide a functionally equivalent dwelling from the one required for the project. For tenants, the City's contractors identify comparable housing options to the existing dwelling. If the price of a new dwelling exceeds the tenant's current rent, the project covers the difference for 42 months. For owner-occupied houses, comparable houses currently available on the market are used to determine if any differential between the City's purchase price of the existing home and the availability of a replacement house is necessary in order to provide a functionally equivalent dwelling.
The City Council will approve relocation benefits of $50,000 or more, with the following exception: the proposed Resolution will allow the City Manager to approve relocation benefits of $50,000 or more to the persons currently residing at Coconino County Assessor Parcel Number 104-01-019. The City needs to be able to make an offer of relocation benefits for a replacement property that is actually available on the market. To obtain City Council approval of any agenda item typically one to two weeks, and in today's residential real estate market, residential properties are often sold in a few days.
Under the Act, displaced persons are entitled to relocation benefits. There are different requirements for the relocation of businesses, residents, and tenants.
If a person is being displaced from his or her home, the City will provide a functionally equivalent dwelling from the one required for the project. For tenants, the City's contractors identify comparable housing options to the existing dwelling. If the price of a new dwelling exceeds the tenant's current rent, the project covers the difference for 42 months. For owner-occupied houses, comparable houses currently available on the market are used to determine if any differential between the City's purchase price of the existing home and the availability of a replacement house is necessary in order to provide a functionally equivalent dwelling.
Financial Impact:
Relocation benefits are being paid for from the project budget. The Lone Tree Overpass Project (north of Butler Avenue) is currently budgeted in FY2021-2022 in the amount of $8,686,681 in the Transportation Fund, Account Number 047-05-112-3054-6. The Lone Tree Corridor Project (south of Butler Avenue) is currently budgeted in FY2021-2022 in the amount of $250,000 in the Transportation Fund, Account Number 048-05-118-3495-6. Both funds will be utilized to complete the attached Project scope from Route 66 to Sawmill Road.
Policy Impact:
None.
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Safe and Healthy Community -
Safe and Healthy Community -
- Foster a safe, secure, and healthy community.
- Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices.
- Advance social equity and social justice in Flagstaff.
- Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
- Utilize existing long-range plans that identify the community's future infrastructure needs and all associated costs.
- Identify smart traffic management, multi modal transportation, and alternative energy opportunities.
- Implement sustainable building practices and alternative energy and transportation options.
- Implement, maintain and further the Climate Action and Adaptation Plan.
- Improve transportation safety and efficiency for all modes.
Has There Been Previous Council Decision on This:
The City Council has considered the Lone Tree Overpass Project on numerous occasions.
On February 2, 2021, City Council awarded the Design-Build Services Agreement for Phase I of the project to Ames Construction. As part of this agreement, the contractor is coordinating efforts to acquire real property for the project and to provide relocation benefits to displaced persons.
On July 6, 2021, City Council passed Ordinance 2021-15, authorizing the acquisition of real property for the project.
On February 2, 2021, City Council awarded the Design-Build Services Agreement for Phase I of the project to Ames Construction. As part of this agreement, the contractor is coordinating efforts to acquire real property for the project and to provide relocation benefits to displaced persons.
On July 6, 2021, City Council passed Ordinance 2021-15, authorizing the acquisition of real property for the project.
Background and History:
The Lone Tree Overpass has been a planned project for over a decade in the Flagstaff community. The Lone Tree Overpass Study, which evaluated conceptual design options for the bridge was completed in 2010. The goal of the project is to provide better connectivity for our transportation network and provide a grade-separated crossing which increases safety and convenience for commuters.
The Overpass also coordinates with the future planned improvements of the Lone Tree Corridor reconstruction which was studied in a report completed in 2006. The Lone Tree Corridor and Overpass serves to connect the southern area of town with the Route 66 corridor and provides a option that reduces congestion on other roadway corridors.
A portion of the Lone Tree Corridor from Sawmill Road to Butler Avenue is included in this Overpass design. This section of the corridor was included at this time to provide a coordinated improvement north and south of the Butler Avenue Intersection.
In November 2018, the Flagstaff voters approved a ballot measure to fund the Overpass (Proposition 420) and a separate ballot measure to fund the Corridor Improvements (Proposition 419). Both propositions passed.
On August 21, 2020, the City issued a Request for Statements of Qualifications (RSOQ) from Arizona Registered Contractors for a Design-Builder to provide design and construction services for the Overpass.
On September 24, 2020, the City received four responses to the Request for Statements of Qualifications (RSOQ). Upon the completion of the evaluation process, Ames was determined to be the most qualified Design-Builder to perform the work.
On February 2, 2021, City Council awarded the Design-Build Services Agreement for Phase I of the project development to Ames Construction.
On July 6, 2021, Council passed Ordinance 2021-15, authorizing acquisition of real property for the Project.
The Overpass also coordinates with the future planned improvements of the Lone Tree Corridor reconstruction which was studied in a report completed in 2006. The Lone Tree Corridor and Overpass serves to connect the southern area of town with the Route 66 corridor and provides a option that reduces congestion on other roadway corridors.
A portion of the Lone Tree Corridor from Sawmill Road to Butler Avenue is included in this Overpass design. This section of the corridor was included at this time to provide a coordinated improvement north and south of the Butler Avenue Intersection.
In November 2018, the Flagstaff voters approved a ballot measure to fund the Overpass (Proposition 420) and a separate ballot measure to fund the Corridor Improvements (Proposition 419). Both propositions passed.
On August 21, 2020, the City issued a Request for Statements of Qualifications (RSOQ) from Arizona Registered Contractors for a Design-Builder to provide design and construction services for the Overpass.
On September 24, 2020, the City received four responses to the Request for Statements of Qualifications (RSOQ). Upon the completion of the evaluation process, Ames was determined to be the most qualified Design-Builder to perform the work.
On February 2, 2021, City Council awarded the Design-Build Services Agreement for Phase I of the project development to Ames Construction.
On July 6, 2021, Council passed Ordinance 2021-15, authorizing acquisition of real property for the Project.
Community Involvement:
The Lone Tree Overpass will provide a new roadway corridor and bridge over the BNSF Railway and the future Rio de Flag Flood Control Project, providing connectivity between Butler Avenue and Route 66 in central Flagstaff. Multimodal transportation and alternative intersection design will be included in this project to enhance all modes of transportation. This project will also be designed with consideration of goals from the City's Climate Action and Adaptation Plan and the Southside Neighborhood Plan. An
Economic Impact Analysis will also be developed to evaluate impacts for changes in transit behavior which will help identify future needs or mitigation.
Economic Impact Analysis will also be developed to evaluate impacts for changes in transit behavior which will help identify future needs or mitigation.
Expanded Options and Alternatives:
The community was consulted extensively in development of both the Overpass concept study and the Corridor Study in the late 2000s. The City conducted public outreach to inform the public about Proposition 419 and 420. The Flagstaff voters approved these propositions. As part of its contract, Ames is required to conduct public participation meetings, neighborhood outreach, development of a website to provide information, project renderings to improve understanding of the proposed project elements, and general public coordination throughout the design and construction of the project.