View Agenda Item

11.E.

City Council Meeting - FINAL (AMENDED)

Meeting Date:: 04/19/2022
Co-Submitter:: Stacey Brechler-Knaggs
From:: Shawn Armour, IT Manager

Information

TITLE:

Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with DataBank IMX, LLC in the amount of $97,017 for the Contract Management configuration of the OnBase platform.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with DataBank IMX, LLC in the amount of $97,071 for the Contract Management configuration of the OnBase platform; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

Information Technology Staff and Management Services Staff have worked together to identify a contract management solution by implementing the Contract Management component of the OnBase platform. DataBank IMX, LLC (DataBank) will assist the Grants and Contracts Program to implement a centralized document management system. Through this Cooperative Purchase Contract, DataBank will design and support the organization of the City's contracts.

Financial Impact:

The Information Technology Division has an approved budget to compensate DataBank for the implementation of the Contract Management component of the OnBase platform in the amount of $97,071 that is held in Account #001-01-014-0041-1-4231.

Staff worked with the Procurement Department to identify an existing cooperative purchase agreement (Master Agreement No. MA-PO-19-80) between DataBank and Pima County for the implementation of the Contract Management component of the OnBase platform.

Policy Impact:

N/A

Connection to PBB Key Community Priorities/Objectives & Regional Plan:

Priority Based Budget Key Community Priorities and Objectives

Environmental Stewardship (going "paperless")
High Performing Governance

Carbon Neutrality Plan

Sustainable consumption and waste management (divert more waste from the landfill)

Previous Council Decision on This:

N/A

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