9.B.
City Council Meeting - FINAL
- Meeting Date:
- 05/21/2013
- From:
- Heidi Holland, Library Director
Information
TITLE:
Consideration of Approval of the Intergovernmental Agreement: between the Governing Board of the Coconino County Community College District and City of Flagstaff for the East Flagstaff Community Library building rental agreement renewal.
RECOMMENDED ACTION:
-
Approve the lease agreement IGA renewal for the East Flagstaff Community Library.
Policy Decision or Reason for Action:
The City of Flagstaff has had a lease agreement/IGA in place with the Coconino County Community College District for the East Flagstaff Community Library at the 3000 N Fourth Street location since 2002. This agreement has lapsed and is in need of renewal or reinstatement.
Financial Impact:
The costs remain consistent with the initial agreement and continue to be covered by the existing East Flagstaff Community Library budget.
The annual amount of $81,421 for Fiscal Year 2013, effective July 1, 2012 to June 30, 2013, paid in twelve equal monthly installments. Each July the monthly rent shall be increased by the amount of increase in the Consumer Price Index U.S. City Average All Urban Consumers as published by the United States Department of Labor's Bureau of Labor Statistics, over the base period index for the annual average of the prior year. Such increase shall be limited to not less than 0% and not more than 5% over the prior year.
The annual amount of $81,421 for Fiscal Year 2013, effective July 1, 2012 to June 30, 2013, paid in twelve equal monthly installments. Each July the monthly rent shall be increased by the amount of increase in the Consumer Price Index U.S. City Average All Urban Consumers as published by the United States Department of Labor's Bureau of Labor Statistics, over the base period index for the annual average of the prior year. Such increase shall be limited to not less than 0% and not more than 5% over the prior year.
Connection to Council Goal:
Effective governance.
Has There Been Previous Council Decision on This:
Yes - Council approval to enter into agreement with Coconino County Community College District for the East Flagstaff Community Library in September of 2002 and renewed and amended in 2008.
Options and Alternatives:
1. Approve Intergovernmental Agreement and the Lease Agreement will be renewed with no disruption of service to the eastside community.
2. Do not approve and a new location would need to be designated along with relocating, with additional costs accrued and disrupted services.
2. Do not approve and a new location would need to be designated along with relocating, with additional costs accrued and disrupted services.
Background/History:
The eastside library has been a success in its community and seen an incredible amount of growth in usage over the last 10 years.
This library used to be located within the Mount Elden Middle School facility, with approximately 2,000 patrons visiting in a month.
Upon relocating to the current CC- owned location at 3000 N Fourth over 10 years ago, the visitor counts have gone up every year.
With its opening in the current location on March 16, 2003, the library saw not only an increase in patron usage but also an increase in requests for services, programming and resources. By July of 2003, the patron count had increased to 9,978. More recently, in July of 2012, the library welcomed 28,024 patrons for the month. For FY 2012, the annual visitor count was 339,931.
This library used to be located within the Mount Elden Middle School facility, with approximately 2,000 patrons visiting in a month.
Upon relocating to the current CC- owned location at 3000 N Fourth over 10 years ago, the visitor counts have gone up every year.
With its opening in the current location on March 16, 2003, the library saw not only an increase in patron usage but also an increase in requests for services, programming and resources. By July of 2003, the patron count had increased to 9,978. More recently, in July of 2012, the library welcomed 28,024 patrons for the month. For FY 2012, the annual visitor count was 339,931.
Key Considerations:
Library services in the eastside community are helping to address the digital divide. Examples:
- Many come into the library to use the computers and internet as they have no other access.
- Parents take advantage of library early literacy services, programs and information.
- Seniors among many other age groups utilize the computer help that is readily accessible.
- Teens and pre-teens come in after school to do homework, take part in programming and use computers.
Expanded Financial Considerations:
As part of the rental agreement, Coconino Community College provides utilities and snowplowing.
Community Benefits and Considerations:
The library has had some local neighborhood area volunteers of various age groups besides the many community members that come in everyday to study, learn more about computers, use the internet, meet friends or business partners, read newspapers and magazines and attend early literacy and life long learning programs. Survey input and the library receives many positive comments from the community it serves. Examples in the last quarter include the following:
- "I love my neighborhood branch library and that it is open so many hours."
- "Friendly, helpful staff! Job search, resume assistance, greatly appreciated!"
- "Your Flagstaff branch is very knowledgeable on information and services."
- "I love the library because there are fish and books and storytime."
Community Involvement:
Inform; Involve; Collaborate
The library has involved local neighborhood area volunteers of various age groups. Local community members use the library for job help and computer tutoring help. One local community member volunteered to collaborate in facilitating bilingual children's story time sessions with library staff. The library helps to inform our community at both locations on City and regional events and other requested information, local or otherwise.
The library has involved local neighborhood area volunteers of various age groups. Local community members use the library for job help and computer tutoring help. One local community member volunteered to collaborate in facilitating bilingual children's story time sessions with library staff. The library helps to inform our community at both locations on City and regional events and other requested information, local or otherwise.
Council Action:
Approved 05/21/2013 - EAB