1) Award Guaranteed Maximum Price Contract #4 (GMP #4) to the Construction Manager at Risk (CMAR) Contract with C and E Paving and Grading, LLC in an amount of $941,672.30.  The contract period is 60 calendar days; and
 2) Authorize the City Manager to execute the necessary documents. 

• Provide for annual pavement maintenance of City streets and implement utility improvements as authorized by the Special Debt Authorization Election of November 2010.
• Staff makes this request in order to proceed with the work this construction season so as to limit interim repair costs should we have to go through another winter, and to complete the work by start of the FUSD school year in mid-August.

The Cedar Avenue 2010 Bond Improvement Project is funded by the total budget appropriation of $689,169 (includes FY12 and FY13 prior year expenditures and recommended FY14 budget amount of $676,375) for the voter approved Street/Utility Bond Program (acct. 403-2442-691) and from the Aging Water and Wastewater Infrastructure program (201-5110-770 and 201-5810-773) in the amount of $400,000 and from the Transportation Tax Fund (401-3310-600) in the amount of $100,000.  

Repair Replace maintain infrastructure (streets & utilities)

Yes, Council approval of the Special Debt Authorization Election held in November 2010 and authorizing General Obligation bonds to fund Street and Utilities Improvements in a principal amount up to $16,500,000.




 

1) Approve the award as recommended
2) Reject approval of the award and direct staff to pursue traditional design-bid-build project delivery.  This would delay progress on the project into the calendar year 2014 construction season.

On May 7, 2013, Council approved award of the Construction Manager at Risk Street Maintenance Contract for the 2013 street maintenance program to C and E Paving and Grading, LLC. The contractor has successfully completed contract work through GMP #1 and #2; GMP #1 for the Fourth Street overlay, GMP#2 for the 2012 Street Maintenance Program. GMP#3, as approved on May 7^th, 2013, is for the 2013 Street Maintenance program in the current construction season.
 
This award is for GMP #4 to complete street maintenance and minor utility improvements on Cedar Avenue between Fourth Street and West Street. The construction will include asphalt mill and overlay, infill and repair of sidewalk/curb/gutter, ADA related curb return modifications, replacement of water and sewer services, a minor waterline connection and two new sections of sanitary sewer mains. The GMP will include costs for construction, construction fee, costs for General Conditions (including bonds and insurance), sales taxes, and contingency funds.

The goal of the Street/Utility Bond Improvements is to use the voter approved funds to improve and repair City infrastructure.  This contract utilizes a completed selection process which conserves City resources and expedites the construction schedule during the prime summer construction season.  

Project expenditures will be funded by the current total budget appropriation of $689,169 for 2010 Bond Projects (acct 403-2442-691) and will be supplemented with $400,000 from the Aging Water and Wastewater Infrastructure program and $100,000 from the Transportation Tax.  The total project budget is $1,189,169 and staff is requesting the Mayor and Council to approve $941,672.30 for construction of this project.
 
The financial goal is to exhaust all 2010 Street/Utility Bond funds before using Utility and Transportation Tax funds to supplement the project. Transportation Tax funding is available in the West/Arrowhead PH II budget appropriation in FY14 resulting from the hard bid contract amount coming in lower than the engineer’s estimate. 

The Street Maintenance Program provides surface treatments to preserve and maintain the pavement condition of City streets. The ADA (Americans with Disabilities Act) improvements provide improved access for disabled citizens and visitors along existing streets and provide compliance with Federal requirements.

In June 2010, the Council approved ballot language for the Special Debt Authorization Election held in November 2010. Voter approval authorized the City to sell and issue general obligation bonds to fund Street and Utilities Improvements in a principal amount up to $16,500,000.

1) Approve the award as recommended
2) Reject approval of the award and direct staff to pursue traditional design-bid-build project delivery.  This would delay progress on the project into the calendar year 2014 construction season.