9.A.
City Council Meeting - FINAL
- Meeting Date:
- 07/16/2013
- From:
- Tiffin Miller, Project Manager, Community Development
Information
TITLE:
Consideration and Approval of Construction Contract: Route 66 Waterline Woody Mountain Rd. to McAllister Ranch.
RECOMMENDED ACTION:
1) Approve the construction contract with CLM Earthmovers in the amount of $305,965.00 which includes a $40,500 contract allowance and a 90 calendar day contract time;
2) Approve change order authority to the City Manager in the amount of $26,547.00 (10% of the contract amount, less allowance) to cover potential costs associated with unanticipated items of work; and
3) Authorize the City Manager to execute the necessary documents.
Policy Decision or Reason for Action:
Award of the contract will authorize the construction of the Route 66 Waterline Woody Mountain Rd. to McAllister Ranch project in accordance with the approved Public Improvements Plans prepared by AZ-Tech Design, Inc.
Financial Impact:
The project is budgeted in FY 2014 Utilities Division Account in the amount of $900,000 for the Route 66 Waterline Woody Mountain Rd. to McAllister Ranch project in account no. 201-5251-771.
Connection to Council Goal:
1. Repair Replace maintain infrastructure (streets & utilities)
Previous Council Decision on This:
No
Options and Alternatives:
- Approve the award as recommended
- Reject bids and re-advertise the project
Background/History:
The bid solicitation was published twice; June 20, 2013 and June 27, 2013. Nine bids were received on July 2, 2013 at the office of the City Purchasing Agent. A summary of the bids received is below:
| Bidder | Total Bid |
| Engineer's Estimate | $607,230.00 |
| CLM Earthmovers | $305,965.00 |
| Eagle Mountain Construction | $311,830.50 |
| Alliance Street Works | $312,436.70 |
| Kinney Construction | $318,149.00 |
| C.J. Excavating | $341,271.77 |
| L.P.'s Excavating | $356,786.90 |
| Hunter Contracting | $398,184.00 |
| RK Sanders | $405,564.00 |
| Rawlings Specialty | $493,890.20 |
Key Considerations:
The scope of the project includes a new 18” water main in the northern shoulder of Route 66 from Woody Mountain Road to the McAllister Ranch. The work also includes two new fire hydrants and an air release valve.
Construction impacts may include traffic delays.
Construction impacts may include traffic delays.
Community Benefits and Considerations:
This new 18” transmission water main will allow the new City of Flagstaff pumphouse located on the McAllister property to be connected to the existing water distribution system. The addition of the new well water resources allows for additional community growth and development on the west side of the City and increases the reliability of our overall water supply system. The project also has the added benefit of being a key pipeline component in the WL Gore Westside waterline extension. The latter project will allow for additional expansion by WL Gore at the Woody Mountain production facility.
Community Involvement:
Inform - Construction progress up-dates will be provided to residents and property owners during the project.