Consideration and Approval: Change Order 2 with Eagle Mountain Construction for the Beulah/University Realignment Project
 

1. Approve Change Order 2 for with Eagle Mountain Construction for $390,173.15 and 20 additional calendar days to the contract period.
2. Authorize the City Manager to execute the necessary documents.

There are eight components which comprise Change Order 2 for the Beulah/University Realignment Project. These improvements will complement the existing improvements to ensure the whole project operates more effectively. The modifications requested in this Change Order will improve storm water drainage, mobility, and safety of bike and pedestrians, vehicular access to business, and improved striping within and approaching the new roundabout.

This Change Order has eight (8) components to the scope of work. The first component are the changes to the southern Wendy's driveway and the paving of the remnant section of Fresquez Avenue. The second component is correcting the drainage along the western portion of University Avenue with added storm drains and sidewalk improvements. The third item also addresses the drainage issue on the western portion of University Avenue by modifying and raising the associated driveway ramp. The fourth item is the modification of the sidewalk and Burger King driveway along Milton Road and ADA ramp modifications to match existing sidewalks to the new Milton sidewalk. The fifth item is the removal of two dead ponderosa trees that pose a hazard to the public and yet-to-be-opened sidewalks. The sixth item for this Change Order is the payment for the temp striping on the extended portion of Beulah Boulevard, the roundabout, Yale Street, and the west University Avenue leg. The seventh item is the addition of bollards and additional striping at the Yale Street/Fresquez Avenue intersection to disincentive cars driving up the sidewalk to access private property. The final item of this Change Order are the modifications to the stairs at several of the multi-family complexes along the east side of Yale Street. The cost of this Change Order request is $390,173.15. These costs are associated with the extra time and materials for the eight requested items above. The funding for this request will be expensed from the FY2025 authorized budget for the Beulah/University Realignment Project (040-10-112-3040-6). This will be a FY2024-25 expense and will come from project cost savings.

There are no policy impacts.

The Beulah/University Realignment Project has been before City Council numerous times in the past twenty years. Some of these meetings are shown below: In 2005, the City purchased the 9.23-acre Fresquez property for the purpose of completing the University and Beulah roadway improvements. On 2 December 2014, the City Council approved the P3 Pre-development Agreement between the City of Flagstaff, Arizona Department of Transportation and Vintage Partners, LLC, which is included with this staff summary. (Initial Agreement for the extension of Beulah Boulevard, realignment of University Avenue, and relocation of ADOT facilities). On 21 August 2017, the City Council approved the Reinstatement of, and First Amendment to the P3 Pre-Development Agreement extending the term. On 20 March 2018, the City Council approved the Third Amendment to P3 Pre-Development Agreement between the City of Flagstaff, Arizona Department of Transportation, and Vintage Partners, LLC. On 17 April 2018, the City Council adopted a resolution (No. 2018-13) authorizing the execution of the Mill Town Development Agreement between Vintage Partners, LLC and the City (Mill Town Development Agreement) On 19 October 2021, the City Council adopted a resolution (No. 2021-44) authorizing the execution of the First Amendment to the Mill Town Development Agreement between Vintage Partners, LLC and the City. On 29 June 2021, where the 60% design plans were discussed. On 14 June 2022, a City Council Report (CCR) was issued to update the City Council on the project. On 6 December 2022, City Council approved the GMP for the construction of the Beulah/University Realignment Project. On 8 October 2024, City staff provided a project update to City Council. Furthermore, City staff has given several project updates at various City Council Retreats since 2022.

1. Approve Change Order 2 as recommended. Approval will allow work to move forward; or, 2. Reject approval of Change Order 2 as recommended. This action would delay the Project and likely increase project costs.

The Beulah/University Roadway Realignment Project (“Project”) extends the present-day northern terminus of Beulah Boulevard to connect with University Avenue. Furthermore, University Avenue (west of Milton Road) will be realigned to match up with University Drive (east of Milton Road) via a new roundabout where Beulah Boulevard and University Avenue intersect, on the former Fresquez parcel. Additionally, this project will also be constructing a new pedestrian underpass beneath Milton Road, just south of Burger King across to Target. Moreover, the project will also include underground water, sewer, and stormwater infrastructure, several new sections of sidewalks and shared-use paths, as well as landscaping and hardscape throughout the extent of the project. The engineering design of this Project began in June 2018 by Shephard-Wesnitzer, Inc. (SWI). The 60-percent design plans were presented to City Council on 29 June 2021 at which time City Council directed staff to modify the design with a focus on bike and pedestrian components. The modified design was presented to City Council on 5 October 2021. Since this time the plans are nearly finalized, with the only modifications being incorporating the value engineering items. On 24 September 2021, the City procured Eagle Mountain Construction (EMC) as the Construction Manager at Risk (CMAR) for the Project. Since then, EMC has been able to assist the design team from the construction contractor perspective. By bringing EMC on board during the design process, they were able speak to constructability, phasing, availability of materials, and construction costs which helps to bring greater accuracy to Project timelines and budget. The team conducted several value engineering workshops and meetings in the fall of 2022, which resulted in significant project savings, without reducing the scope of the Project. These savings are reflected in the GMP which was approved by City Council on 6 December 2022.

Sustainable and Innovative Infrastructure || Provide, manage, and maintain effective infrastructure for multimodal and active transportation

Chapter X – Transportation Mobility and Access Goals and Policies - Goal T.1. Improve mobility and access throughout the region. Quality Design Goals and Policies - Goal T.4. Promote transportation infrastructure and services that enhance the quality of life of the communities within the region.

Decreased Dependence on Cars (DD-2) - Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages. Health and Safety (HS-4) – Improve the resilience of public infrastructure and City facilities. Water Security (WS-1) – Improve water infrastructure and expand water reuse.

Connect 3.2 - Encourage neighborhoods, housing types, and building practices that increase health

Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure