Consideration and Approval of Contract: Robert Cohen Co., LLC, a New Mexico Limited Liability Company, doing business as, Sport Surfaces Distributing, Inc. in the amount of $239,499.48 for the second phase of the floor replacement at Jay Lively Activity Center.
 

1. Approve the Cooperative Purchase Contract in the amount of $239,499.48 with Robert Cohen Co., LLC, a New Mexico Limited Liability Company, doing business as, Sports Surfaces Distributing, Inc. for the second phase of the floor replacement at Jay Lively Activity Center; and
2. Authorize the City Manager to execute the necessary documents.

Approval of this Cooperative Purchase Contract with Robert Cohen Co., LLC, a New Mexico Limited Liability Company, doing business as, Sports Surfaces Distributing, Inc. will allow the City to purchase new rubber flooring that will replace the old and worn flooring that was not replaced in the initial phase of this project at Jay Lively Activity Center. The Cooperative Purchase Contract includes removal and disposal of the existing rubber flooring, furnish and install 10mm Mondo Sport Impact vulcanized rubber ice arena flooring color S073 Dark Blue, furnish and install new 1/8" x 4" rubber cove base and transitions to adjacent surfaces, clean-up and incidentals for complete work. The project is a part of the Facilities Advisory Committee FY2024-25 approved project list.

Project Name: Jay Lively Activity Center Phase II Flooring
Cost: $239,499.48
Account Number Budgeted: 001-06-152-0522-3-4224
FY Budgeted Amount: FY2024-25
Grant Funded: N/A
Funding Source: FAC - General Fund

There have been no previous Council discussion on this particular Cooperative Purchase Contract. However, the first phase of the flooring replacement at Jay Lively Activity Center received Council consent and the project for the high traffic areas was completed in FY2023-24. 

1. Approve the Cooperative Purchase Contract in the amount of $239,499.48 with Robert Cohen Co., LLC, a New Mexico Limited Liability Company doing business as Sports Surfaces Distributing, Inc. for floor replacement of the high traffic areas at Jay Lively Activity Center; or
2. Deny the Cooperative Purchase Contract and suggest an alternative solicitation process

During FY2023-24 the high traffic areas were completed as a first phase with this second phase finishing the entire project.  The second phase ensures that the initial investment is maintained properly along with completion of the overall flooring project.

The Cooperative Purchase Contract is priced through 1GPA Contract #25-06PV-05. The Procurement Section has deemed the agency contract valid and current.

Safe and Healthy Community: Ensure the built environment is safe through the use of consistent standards as well as best practices for building and land use.

Goal PF.2: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.

IR-2: Ensure equity, accessibility, and inclusion across all City of Flagstaff Parks and Recreation facilities, helping all members of the Flagstaff community to meet their health and wellness needs.

There is no connection to the 10-year housing plan.