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11.D.
City Council Meeting - FINAL
Meeting Date:
04/01/2025
Co-Submitter:
Cindy Perger
From:
Jennifer Caputo, Human Resources Manager

TITLE:

Consideration and Adoption of Resolution No. 2025-17 and Ordinance No. 2025-05:  Amending the Flagstaff City Code, Chapter 1-14, Personnel System amending the Employee Handbook of Regulations, providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing effective dates.
 

STAFF RECOMMENDED ACTION:


At the April 1, 2025 Council Meeting:
1) Read Resolution No. 2025-17 by title only
2) City Clerk Reads Resolution No. 2025-05 by title only (if approved above)
3) Read Ordinance No. 2025-17 by title only for the first time
4) City Clerk reads Ordinance No. 2025-05 by title only (if approved above)
At the April 15, 2025 Council Meeting:
5) Adopt Resolution No. 2025-17
6) Read Ordinance No. 2025-05 by title only for the final time
7) City Clerk reads Ordinance No. 2025-05 by title only (if approved above)
8) Adopt Ordinance No. 2025-05

Executive Summary:

Add a new section to the employee handbook for Absent No Pay leave and amend the below sections of the employee handbook to make basic grammatical changes, updates to committee purpose and terms, defining employee leave types and clarifying levels of authorizing and approving city staff for projects, compensation and termination for a specific employee class type.  These changes will provide more clear process and policy guidance and responsibility for city staff and employees.

Creation of new Section 1-50-08X Absent No Pay
Amend Section 1-20-050 Acting Pay
Amend Section 1-50-040 Bereavement Leave
Amend Section 1-10-070 Employee Advisory Committee
Amend Section 1-10-030 Employment Categories
Amend Section 1-20-040 Overtime Pay
Amend Section 1-50-039 Purchase Day Program;

Financial Impact:

None

Policy Impact:

The Employee Handbook amendments being considered add one new policy to outline leave type that was previously undefined, and modifying language to six others, to include modifying special assignments, length and approving staff (Acting Pay), update to eligibility, employee classification titles, and restriction of use of accrual hours for leave type (Bereavement Leave), update to general grammatical issues, committee purpose, and committee structure and terms (Employee Advisory Committee), amendment to language to meet federal FEMA reimbursement requirements for emergencies (Overtime Pay), removal of City Manager approval for employee program (Purchase Day Program), and outline process for temporary employees to discuss their reason for termination (Employment Categories).

Previous Council Decision or Community Discussion:

No

Options and Alternatives to Recommended Action:

Option of not approving proposed changes to policies resulting in a lack of clarity, process, structure and non-compliance with federal requirements.

Connection to PBB Priorities and Objectives:

High Performing Governance

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Connection to Division Specific Plan:

None

Attachments