Consideration and Approval of Contract:  Five-year contract through Cooperative Contract Sourcewell #101223-AXN for the AXON Officer Safety Plan Bundle. 
 

1. Approve the five-year contract for the AXON Officer Safety Plan Bundle in the amount of $3,579,459.40 through Cooperative Contract Sourcewell #101223-AXN to AXON for the AXON AB4 Flex POV, the AXON Taser 10 equipment and related software licenses. In FY 2025-26 we will be required to pay $486,338.29 and $773,280.26 every year after for four (4) years; and
2. Authorize the City Manager to execute the necessary documents.

The Flagstaff Police Department recognizes body-worn cameras as an essential tool for modern law enforcement. We currently deploy Axon (formerly Taser International) body-worn cameras in conjunction with the Evidence.com digital evidence platform. These cameras provide audio-visual documentation of an officer’s enforcement and investigative actions, creating an objective record from the officer’s perspective. The use of body-worn cameras has enhanced transparency, strengthened prosecution, expedited complaint investigations, and provided protection against false claims of misconduct, excessive force, or bias.
 

Approval of this new contract will allow the Police Department to bundle next-generation body-worn cameras with our Taser program, while also integrating a variety of Axon software and hardware solutions designed to optimize police operations. This includes unlimited video storage through Evidence.com, enhanced digital evidence management, and advanced analytics tools that improve investigative efficiency. In addition, the bundled program provides access to upgraded devices such as improved docking stations, cloud-based transcription services, and integrated mobile applications, all of which streamline workflows, strengthen accountability, and ensure our personnel have the latest technologies to carry out their mission effectively.
 

Key Benefits of the New Contract:

• Bundles Axon body-worn cameras and Tasers, with upgraded equipment to provide the newest technology and enhanced performance.
• Offers improved technology, higher-quality products, unlimited data storage, and substantial cost savings over a five-year period.
• This contract allows us to save over $4,000,000.00 over five years.

Project Name: AXON Officer Safety Plan Bundle
Cost: $3,579,459.40 for 5 years; Year 1 cost is $486,338.29.
Account Number Budgeted: 001-04-061-0221-2-4229, 001-04-061-0221-2-4303
FY Budgeted Amount: $621,596.00
Grant Funded: No
Funding Source: General Fund

1. The Council may approve the cooperative purchase of the AXON Officer Safety Plan Bundle through Cooperative Contract Sourcewell #101223-AXN and approve the quote from Axon (Q-660660-45903BM) for a period of 60 months, thereby providing the Department with bundled equipment, services, and unlimited data storage under a predictable pricing structure; or
2. The Council may choose not to approve the cooperative purchase with Axon. If the cooperative purchase is not approved, the existing warranties on the cameras will expire, the Department would begin incurring additional costs for data storage overages through Axon, and the costs for products and services would be expected to rise annually.

The Flagstaff Police Department successfully implemented the use of body-worn cameras in July 2014 as part of its ongoing commitment to accountability, transparency, and community trust. Since that time, all sworn officers assigned to patrol and other field operations have been equipped with body-worn cameras, ensuring that officer interactions with the public are consistently documented.

Over the past decade, the program has become a vital component of police operations. Body-worn cameras have supported more effective prosecution of cases, streamlined internal investigations, and strengthened community confidence by providing objective documentation of officer actions. The technology has also proven valuable in officer training and performance review, offering real-world examples to reinforce best practices.

As the technology has evolved, so too has the Department’s reliance on it. The current system integrates with Evidence.com, providing secure digital storage and management of thousands of hours of video evidence each year. This modernization reflects both best practices in policing and the Department’s dedication to maintaining the highest standards of service and professionalism.

Sourcewell conducted a competitive and open procurement process through Request for Proposal #101223 that resulted in contract #101223 with Contractor. City of Flagstaff procurement team utilizes the special pricing to achieve the best pricing for the Flagstaff PD. 

High Performing Governance: The Axon Flex body-worn camera system directly supports the City’s commitment to effective governance and public safety. By providing accurate, real-time documentation of officer interactions, this technology enhances transparency, accountability, and trust between the Police Department and the community. It also safeguards officers and the department against unfounded allegations of misconduct while reinforcing our commitment to fairness and openness. In addition, body-worn cameras have proven instrumental in strengthening criminal prosecutions by providing high-quality, objective evidence, thereby improving outcomes for victims and the justice system as a whole.

• Goal PF.2 (Public Safety Services): Provide sustainable and high-quality public safety services, including law enforcement, that enhance community well-being.
• Policy PF.2.1: Ensure effective, responsive, and accountable policing to protect life, property, and the rights of residents.
• Goal CC.1 (Community Character): Protect and enhance Flagstaff’s unique character by building trust, transparency, and accountability in local government operations.
• Goal LU.1 (Community Livability): Promote safe, healthy, and resilient neighborhoods where residents feel protected and supported.

By integrating the next generation of body-worn cameras and related Axon technologies, the Police Department supports the Regional Plan’s emphasis on a safe, transparent, and resilient community, while also strengthening public trust through accountable governance.

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