9.B.
City Council Meeting - FINAL
- Meeting Date:
- 10/07/2025
- From:
- Stacey Brechler-Knaggs, Grants, Contracts & Emergency Management Director
TITLE:
Consideration and Approval of Contract: Ratify Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the construction of a Snow Removal Equipment Building (SREB) - Phase 2.
STAFF RECOMMENDED ACTION:
Ratify the Grant Agreement with the Federal Aviation Administration for the Airport Snow Removal Equipment Building - Phase 2 for grant funds in the amount of $5,772,047.
Executive Summary:
City Council is being asked to ratify this grant agreement. The grant was offered on August 26, 2025, and was required to be accepted by September 12, 2025. Due to the immediate turnaround required, there was insufficient time to request City Council action and therefore the grant was accepted by the City Attorney and City Manager on September 3, 2025.
This grant is part of a multiple grant funding opportunity (three separate grants are anticipated) to deliver this much-needed facility. The Snow Removal Equipment Building (SREB) will store the airport's fleet of eight snow removal equipment apparatus and includes a maintenance and wash bay. The delivery of the SREB project will protect the investments made by city, state and federal funds and ensure equipment is stored securely and indoors, and increase the overall level of service of airfield (runway, taxiways, aircraft parking aprons, etc) snow removal operations. Once the project is complete, the efforts will result in an improved quality of air transportation network during the winter months and will protect the City and Federal Aviation Administration's investments in snow equipment.
This grant is part of a multiple grant funding opportunity (three separate grants are anticipated) to deliver this much-needed facility. The Snow Removal Equipment Building (SREB) will store the airport's fleet of eight snow removal equipment apparatus and includes a maintenance and wash bay. The delivery of the SREB project will protect the investments made by city, state and federal funds and ensure equipment is stored securely and indoors, and increase the overall level of service of airfield (runway, taxiways, aircraft parking aprons, etc) snow removal operations. Once the project is complete, the efforts will result in an improved quality of air transportation network during the winter months and will protect the City and Federal Aviation Administration's investments in snow equipment.
Financial Impact:
Project Name: Snow Removal Equipment Building - Phase 2
Cost: Total project estimate $24,000,000 (all phases)
Account Number Budgeted: 221-07-222-3583-0-4434
FY Budgeted Amount: FY26 $8,154,275
Grant Funded: Yes, Grant award amount $5,772,047, with a City match of $151,896 and an AZ Department of Transportation match of $151,896 for a total of $6,075,839.
Funding Source: U.S. Department of Transportation, Federal Aviation Administration
Cost: Total project estimate $24,000,000 (all phases)
Account Number Budgeted: 221-07-222-3583-0-4434
FY Budgeted Amount: FY26 $8,154,275
Grant Funded: Yes, Grant award amount $5,772,047, with a City match of $151,896 and an AZ Department of Transportation match of $151,896 for a total of $6,075,839.
Funding Source: U.S. Department of Transportation, Federal Aviation Administration
Policy Impact:
None
Previous Council Decision or Community Discussion:
- Council approved the Snow Removal Equipment Building - Phase 1 Grant Agreement on 10/17/2023.
Options and Alternatives to Recommended Action:
- Accept the Grant Agreement which will provide funding for the construction of the Snow Removal Equipment Building - Phase 2.
- Not accept the Grant Agreement and the funds will be returned and project terminated.
- Not accept the Grant Agreement and the funds will be returned and project terminated.
Background and History:
A Request for Proposal was solicited for Professional Architectural Design Services, bids were received on April 2, 2020, and on July 7, 2020, council approved the contract with APMI in the amount of $859,977. Based on bids, the City received a Grant Offer on July 13, 2020 from FAA for the Airport Improvement Program (AIP) Project No. 3-04-0015-044-2020 to Design the Snow Removal Equipment Building.
In June 2023, the City submitted three grant applications (FAA Entitlement, Bipartisan Infrastructure Law, and FAA Discretionary) to fund the construction of the Snow Removal Equipment Building. This is the second award of three grants to get to a total project cost of approximately $24,000,000.
On October 17, 2023, Council approved the FAA AIP 51 grant agreement.
On April 30, 2024, the City of Flagstaff received five Statements of Qualifications for providing Construction Manager At Risk (CMAR) services for this project and on July 2, 2024, Council approved a CMAR Design Phase Services Contract with Loven-Fann Joint Venture in an amount not to exceed $700,000 for the Airport Snow Removal Equipment Building Project.
In June 2023, the City submitted three grant applications (FAA Entitlement, Bipartisan Infrastructure Law, and FAA Discretionary) to fund the construction of the Snow Removal Equipment Building. This is the second award of three grants to get to a total project cost of approximately $24,000,000.
On October 17, 2023, Council approved the FAA AIP 51 grant agreement.
On April 30, 2024, the City of Flagstaff received five Statements of Qualifications for providing Construction Manager At Risk (CMAR) services for this project and on July 2, 2024, Council approved a CMAR Design Phase Services Contract with Loven-Fann Joint Venture in an amount not to exceed $700,000 for the Airport Snow Removal Equipment Building Project.
Connection to PBB Priorities and Objectives:
Safe & Healthy Community
- Ensure the built environment is safe through the use of consistent standards, rules and
regulations, and land use practices.
- Promote physical health through providing recreation opportunities, parks, open space & multiple transportation options.
Sustainable, Innovative Infrastructure
- Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
- Provide effective management of and infrastructure for all modes of transportation.
- Ensure the built environment is safe through the use of consistent standards, rules and
regulations, and land use practices.
- Promote physical health through providing recreation opportunities, parks, open space & multiple transportation options.
Sustainable, Innovative Infrastructure
- Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
- Provide effective management of and infrastructure for all modes of transportation.
Connection to Regional Plan:
REGIONAL PLAN GOALS AND POLICIES –
Goal T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in northern Arizona.
Policy T.10.1. Maintain and expand Flagstaff Pulliam Airport as an important link to the national air transportation system.
Policy T.10.3. Seek opportunities to expand destinations and frequency of regional air service throughout the southwest and west.
This Project will facilitate improved responsiveness to snowfall at the airport by reducing staff time needed to deploy snow removal equipment and improving access for equipment maintenance. The improved response to snow events will place the airport in a better position to support current airport operations, tenants, and air service, and will be a selling point for additional air service.
Goal T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in northern Arizona.
Policy T.10.1. Maintain and expand Flagstaff Pulliam Airport as an important link to the national air transportation system.
Policy T.10.3. Seek opportunities to expand destinations and frequency of regional air service throughout the southwest and west.
This Project will facilitate improved responsiveness to snowfall at the airport by reducing staff time needed to deploy snow removal equipment and improving access for equipment maintenance. The improved response to snow events will place the airport in a better position to support current airport operations, tenants, and air service, and will be a selling point for additional air service.
Connection to Carbon Neutrality Plan:
None
Connection to 10-Year Housing Plan:
None