10.B.
City Council Meeting - FINAL
- Meeting Date:
- 12/03/2013
- Co-Submitter:
- David McKee, Watershed Specialist
- From:
- Kyle Brown, Project Manager
Information
TITLE:
Consideration and Approval of Contract: Bundled Drainage Improvement Projects #1 and #2 construction contracts
RECOMMENDED ACTION:
1) Approve the construction contracts with Kinney Construction Services in the amount of $153,605.81 for Bundled Drainage Improvements Project #1 with 120 calendar days contract time; and $207,395.89 for Bundled Drainage Improvements Project #2 with 120 calendar days contract time
2) Approve change order authority in the amount of $15,360.58 (10% of contract amount) for Bundled Drainage Improvements #1; and $20,739.59 (10% of contract amount) for Bundled Drainage Improvements #2.
3) Authorize the City Manager to execute the necessary documents
Policy Decision or Reason for Action:
Bundled Drainage Improvements Projects #1 and #2 need to be implemented in order to resolve long-standing drainage issues driven from citizen complaints. These drainage problems are causing damage to properties and have required on-going response from City Staff every monsoon season. Action is needed to correct these drainage issues.
Financial Impact:
Funds for these projects have been allocated from the Drainage Improvement Program for FY' 14 which is funded through the Stormwater Utility Fee.
Connection to Council Goal:
1. Repair Replace maintain infrastructure (streets & utilities)
Has There Been Previous Council Decision on This:
No previous council decisions have been made on this.
Options and Alternatives:
Bundled Drainage Projects #1 has one project, 800 West University Heights, that has an alternative bid amount of $36,243.01. The base bid amount is $44,598.12. The base bid ensures the project is done in full, maximizing the amount of flows captured by two catch basins, rather than one in the alternative. However, the alternative would save funds.
If council does not approve Bundled Drainage Projects #1 and #2, the alternative would be to include these projects in the Drainage Improvement Program funds for FY'15 to meet on-going citizen drainage concerns.
If council does not approve Bundled Drainage Projects #1 and #2, the alternative would be to include these projects in the Drainage Improvement Program funds for FY'15 to meet on-going citizen drainage concerns.
Background/History:
The Bundled Drainage Improvement Projects #1 and #2 consist of implementing solutions to ten on-going neighborhood drainage problems throughout the City of Flagstaff. These problems were identified through long-standing citizen complaints regarding on-going drainage issues. There are two sets of five projects (ten total), to be managed by two project managers (Kyle Brown and David McKee). Bundled Drainage Project #1 includes the following locations: 110 East Oak Avenue, 420 North San Francisco Street, 3125 E. Mount Elden Drive, 800 W. University Drive South, and 2240 North Southern Hills. Bundled Drainage Project #2 includes the following locations: 2001 N. Foxhill, 522 E. Route 66, 407 E David Dr., 1628 Izabel, and 4101 E. Marymont Circle.
The Stormwater Department has received hundreds of drainage complaints from citizens regarding flooding for many years now.
In order to address these small infrastructure challenges, funds from the Drainage Improvement Program are being utilized to fix these site scale drainage problems and create new, more resilient drainage infrastructure for these citizens. Each site addressed in this project corresponds to a drainage complaint number received by City Stormwater Staff. These projects are small in scope, utilizing driveway, street, curb/gutter, stormdrain, and natural drainage features to improve flooding and erosion problems.
Bundling of projects were determined by the separate engineering firms designs, and by separate project managers assigned. Both bundled projects were solicited separately at the same time for two and a half weeks. The same five contractors bid separately on both projects with Kinney Construction Services coming in as lowest responsive and responsible bidder on both projects.
The Stormwater Department has received hundreds of drainage complaints from citizens regarding flooding for many years now.
In order to address these small infrastructure challenges, funds from the Drainage Improvement Program are being utilized to fix these site scale drainage problems and create new, more resilient drainage infrastructure for these citizens. Each site addressed in this project corresponds to a drainage complaint number received by City Stormwater Staff. These projects are small in scope, utilizing driveway, street, curb/gutter, stormdrain, and natural drainage features to improve flooding and erosion problems.
Bundling of projects were determined by the separate engineering firms designs, and by separate project managers assigned. Both bundled projects were solicited separately at the same time for two and a half weeks. The same five contractors bid separately on both projects with Kinney Construction Services coming in as lowest responsive and responsible bidder on both projects.
Expanded Financial Considerations:
Bid Results for Bundled Drainage Project #1
Kinney Construction $153,605.81
RTR Paving $174,838.00
Eagle Mountain $206,996.60
LP's Excavating $211,995.00
RK Sanders $301,148.00
Bid Results for Bundled Drainage Project #2
Kinney Construction $207,395.89
LP's Excavating $228,144.00
RTR Paving $238,055.00
Eagle Mountain $243,626.00
RK Sanders $270,588.00
Kinney Construction came in as the lowest responsive, responsible Bidder for both Bundled #1 and #2 projects.
Kinney Construction $153,605.81
RTR Paving $174,838.00
Eagle Mountain $206,996.60
LP's Excavating $211,995.00
RK Sanders $301,148.00
Bid Results for Bundled Drainage Project #2
Kinney Construction $207,395.89
LP's Excavating $228,144.00
RTR Paving $238,055.00
Eagle Mountain $243,626.00
RK Sanders $270,588.00
Kinney Construction came in as the lowest responsive, responsible Bidder for both Bundled #1 and #2 projects.
Community Benefits and Considerations:
These drainage solutions will address long-standing community concerns regarding drainage and damage to property.
Community Involvement:
Inform
Consult
Involve
Collaborate
Empower
Consult
Involve
Collaborate
Empower