Consideration and Adoption of Resolution No. 2026-09:  A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the May 19, 2026 Special Election
 

1. Read Resolution No. 2026-09 by title only
2. City Clerk reads Resolution No. 2026-09 by title only (if approved above)
3. Adopt Resolution No. 2026-09

With the exception of Phoenix and Tucson, who perform their own elections, municipalities across the state contract for the operation of their elections, primarily with their respective county. While the City is responsible for many of the election activities such as preparation of the resolution, ballot language, public notices, and Information Pamphlet, the County prepares the ballot (with approval by the City), and then mails out and receives the ballots, as well as counts the ballots on election day. The attached Intergovernmental Agreement (IGA) outlines the roles of the City and County for the May 19, 2026 Special Election.

The Charter Special Election has been budgeted in the FY2025-2026 Budget in account 001-01-017-0016-1-4290 in the amount of $150,000. The services provided by the County are charged at $2.50 per registered voter. With approximately 50,000 registered voters, the County charges should be around $125,000. Additional expenses will be incurred with Runbeck Election Services and English Spanish Translation Services, LLC for the compilation, translation, and mailing of the associated Information Pamphlet as well as the notification postcards.

None

Priority Based Budget Key Community Priorities and Objectives
Foster community pride and civic engagement
Encourage public trust through transparency, accessibility and use of the City’s public participation policy

The Council has not discussed this specific IGA.