9.A.
City Council Meeting - FINAL
- Meeting Date:
- 05/05/2026
- From:
- David Nixon, Engineering Project Manager
TITLE:
Consideration and Approval of Contract: Job Order Contract - Construction Contract with Kinney Construction, LLC for the Route 66 and Ponderosa Parkway Landscape Project ("Project") in the amount of $247,944.00.
STAFF RECOMMENDED ACTION:
- Approve the Job Order Contract - Construction Contract with Kinney Construction, LLC (“Contractor”) in the amount of $247,944.00 and a contract time of (60) calendar days; and
- Approve a contract allowance of $18,595.80, which is 7.5% of the Construction Contract amount; and
- Approve Change Order Authority to the City Manager in the amount of $24,794.40. (10% of the contract amount, less allowances); and
- Authorize the City Manager to execute the necessary documents.
Executive Summary:
The Job Order Contract - Construction Contract award in the amount of $247,944.00 to the Contractor is proposed to complete the Project which seeks to beautify the southwest and southeast corners of Route 66 at the Ponderosa Parkway intersection. The Project generally consists of removals, landscaping, hardscape, FUTS fencing, FUTS Route 66 signage and a reclaimed water irrigation system. The Project is located on City of Flagstaff property with a portion of work in the Arizona Department of Transportation ("ADOT") right-of-way on Route 66.
The Project is currently at the 95% design stage. Approval of the Job Order Contract - Construction Contract will allow the Contractor to place orders for long lead items such as Route 66 signage and planting materials.
The Project is currently at the 95% design stage. Approval of the Job Order Contract - Construction Contract will allow the Contractor to place orders for long lead items such as Route 66 signage and planting materials.
Financial Impact:
The Project construction is funded by the Bed, Board, Beverage Funds-Beautification from the FY2025-26 budget amount of $655,227. The account number for the Project is 051-07-212-3608-5-4433. There is no grant funding associated with the construction.
Policy Impact:
An award of this Job Order Contract - Construction Contract supports the goals of the Beatification, Arts and Sciences program, specifically the Beautification Program that utilizes Bed, Board and Beverage (BBB) Tax revenues efficiently and effectively to create, enhance, and preserve the sense of place, the built and natural environment, of Flagstaff. Working with community groups and the Beautification and Public Art Commission, this program generates enhancement projects such as streetscapes; landscaping, including community gardens; enhanced traffic and transportation features; and other small and large community projects that provide community planning and aesthetics consistent with the high standards defined by Flagstaff's public policy.
Previous Council Decision or Community Discussion:
N/A
Options and Alternatives to Recommended Action:
- Approve the Construction Contract award as recommended.
- Reject the Construction Contract award. This action would delay the Project. If rejection occurs, possible options include:
- Re-advertise the Project at a later date; or
- Suspend or cancel the Project.
Background and History:
The Project was selected to enhance the beauty along historic Route 66 as well as the existing section of the Flagstaff Urban Trail System (FUTS). Through a competitive bid process in the Job Order Contracting discipline for horizontal construction, Kinney Construction, LLC was deemed the lowest responsive responsible bidder.
Connection to PBB Priorities and Objectives:
Safe & Healthy Community: Ensure the built environment is safe through the use of consistent standards as well as best practices for building and land use.
Environmental Stewardship: Promote, protect, and enhance a healthy, sustainable environment and its natural resources
Livable Community:
• Provide amenities and activities that support a healthy lifestyle
• Create a welcoming community through partnerships, resilient neighborhoods
Robust and Resilient Economy:
• Support and strengthen a robust, diverse, and sustainable economy
• Enhance relationships between the development community, the City, and Flagstaff residents
Environmental Stewardship: Promote, protect, and enhance a healthy, sustainable environment and its natural resources
Livable Community:
• Provide amenities and activities that support a healthy lifestyle
• Create a welcoming community through partnerships, resilient neighborhoods
Robust and Resilient Economy:
• Support and strengthen a robust, diverse, and sustainable economy
• Enhance relationships between the development community, the City, and Flagstaff residents
Connection to Regional Plan:
Flagstaff Regional Land Use Plan 2045
Goal CC.5. Support and promote art, science, and education resources for all to experience.
Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places.
• Policy LU.1.1. Plan for and support reinvestment within the existing city centers and neighborhoods for increased employment and quality of life.
• Policy LU.1.2. Develop reinvestment plans with neighborhood input, identifying the center, mix of uses, connectivity patterns, public spaces, and appropriate spaces for people to live, work, and play.
Goal LU.3. Continue to enhance the region’s unique sense of place within the urban, suburban, and rural context.
Goal LU.11. Prioritize the continual reinvigoration of downtown Flagstaff, whose strategic location, walkable blocks, and historic buildings will continue to be a vibrant destination for all.
Goal CC.5. Support and promote art, science, and education resources for all to experience.
Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places.
• Policy LU.1.1. Plan for and support reinvestment within the existing city centers and neighborhoods for increased employment and quality of life.
• Policy LU.1.2. Develop reinvestment plans with neighborhood input, identifying the center, mix of uses, connectivity patterns, public spaces, and appropriate spaces for people to live, work, and play.
Goal LU.3. Continue to enhance the region’s unique sense of place within the urban, suburban, and rural context.
Goal LU.11. Prioritize the continual reinvigoration of downtown Flagstaff, whose strategic location, walkable blocks, and historic buildings will continue to be a vibrant destination for all.
Connection to Carbon Neutrality Plan:
Carbon Neutrality Plan: This Project has negligible impact on Flagstaff’s Carbon Neutrality plan; however, it is part of an overall urban greening and tree program that sequesters carbon.
Connection to 10-Year Housing Plan:
NA
Connection to Division Specific Plan:
N/A