Consideration and Approval of Contract: Contract for services with Sunnyside Neighborhood Association of Flagstaff, Inc. to implement the Lived Black Experience Program of Flagstaff.
 

1. Approve the contract for services with Sunnyside Neighborhood Association of Flagstaff, Inc. to implement the Lived Black Experience Program of Flagstaff; and
2. Authorize the City Manager to execute all necessary documents. 

During the fiscal year 2020-21 budget process, City Council designated funding to assist the City and community with discussions and outreach related to the history of the black community experience in Flagstaff and to develop and implement strategies to further awareness.  The City identified a service partner to help deliver the program in August 2020.  On August 18, 2020, Council discussed a Future Agenda Item Request for a discussion for launching an extensive community dialogue that thoroughly and sufficiently explores the Black lived experience in Flagstaff, in the state, and in the nation.  On December 1, 2020, Council adopted the Flagstaff's Lived Black Experience Strategic Plan.  The Lived Black Experience Program has been running for four fiscal years. 

In June 2025, staff sought input from the City Council on a draft scope of services to be used in a formal procurement (Request for Proposals) to identify a community partner that will implement the Lived Black Experience of Flagstaff under a multi-year agreement with the City. Staff recently completed that procurement process and identified the Sunnyside Neighborhood Association of Flagstaff, Inc. as the highest scoring respondent.

The attached contract for services is for an initial one-year term, with the option of four additional one-year renewals. For satisfactory completion of services in accordance with the Scope of Services attached to the contract, the City will pay the Sunnyside Neighborhood Association $55,134 annually, with a 3% annual increase for Program Coordination and an 8% annual increase for Indirect Costs.

Project Name: Lived Black Experience Program of Flagstaff
Cost: $55,134 for initial one-year term
Account Number Budgeted: 001-09-402-1311-1-4273
FY Budgeted Amount: FY 2025-26 — $54,000; FY 2026-27 — $59,327
Grant Funded: N/A
Funding Source: General Fund

During the fiscal year 2020-21 budget process, City Council designated funding to assist the City and community with discussions and outreach related to the history of the black community experience in Flagstaff and to develop and implement strategies to further awareness.  The City identified a service partner to help deliver the program in August 2020.  On August 18, 2020, Council discussed a Future Agenda Item Request for a discussion for launching an extensive community dialogue that thoroughly and sufficiently explores the Black lived experience in Flagstaff, in the state, and in the nation.  On December 1, 2020, Council adopted the Flagstaff's Lived Black Experience Strategic Plan. In June 2025, staff sought input from the City Council on a draft scope of services to be used in a formal procurement (Request for Proposals) to identify a community partner that will implement the Lived Black Experience of Flagstaff under a multi-year agreement with the City. 

1. Approve the contract for services; or
2. Decline to enter into this contract for services and direct staff accordingly.

Inclusive and Engaged Community. 

None. 

None.

None.