Consideration and Approval of Resolution No. 2018-40 and Intergovernmental Agreement:   A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the November 6, 2018 election.

With the exception of Phoenix and Tucson, who perform their own elections, municipalities across the state contract for the operation of their elections, primarily with their respective county. While the City is responsible for many of the election activities such as preparation of the resolution, ballot language, public notices, and Information Pamphlet, the County prepares the ballot (with approval by the City), and both mails out and receives the ballots, as well as counts the ballots on election day. The attached Intergovernmental Agreement (IGA) outlines the roles of the City and County in this year's City election which will be held in conjunction with the statewide election.

This election has been budgeted in the FY2019 Budget. The total election budget is $230,000. The services provided by the County are charged at $2.00 per registered voter. With approximately 34,000 registered voters, the County charges should be around $68,000. Additional expenses will be incurred with Runbeck Election Services and English Spanish Translation Services, LLC for compilation, translation, and mailing of the associated Information Pamphlet as well as the notification postcards.

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COMMUNITY OUTREACH: Enhance public transparency and accessibility.

The Council has not discussed this specific IGA but has held several meetings in which they discussed an election for November 6, 2018.

Inform and Empower