Consideration and Approval of Contract:  Approve the Professional Services Contract with Ardurra Group, Inc. in the amount of $492,235.00 for the Wildcat Interceptor Sewer Upgrade Project.
 

1. Approve the Professional Services Contract with Ardurra Group, Inc. in the amount of $492,235.00 for the Wildcat Interceptor Sewer Upgrade Project; and
2. Authorize the City Manager to execute the necessary documents. 

The Professional Services Contract will address the need to design approximately 5900 feet of new sewer main from the Wildcat Hill Wastewater Treatment Plant to the south side of Interstate 40 excluding the BNSF right of way crossing.

Project Name: Wildcat Interceptor Sewer Upgrade
Design Cost: $492,235.00
Account Number Budgeted: 203-08-375-3441-0-4421
FY Budgeted Amount: $300,000.00 in FY2023-24 and $1,000,000 in FY2024-25

No previous decisions.

1. Approve the Professional Services Contract as recommended. Approval will allow design work on the Project to move forward upon approval; or   
2. Reject the Professional Services Contract. This action would delay the Project. If rejection occurs, possible options include: 

In 1971, the City of Flagstaff constructed the Wildcat Hill Wastewater Treatment Plant and a new large diameter sewer interceptor to transport wastewater from the then current treatment plant to the new treatment plant. In a recent Water and Sewer Impact Analysis, the City of Flagstaff’s consultant identified a deficiency in the wastewater collection system in this sewer interceptor. This project was also identified in the City of Flagstaff’s 2015 Sewer Master Plan as the second highest priority project. The pipeline is currently undersized to meet the additional developments that have been proposed. This project will replace a portion of the undersized pipeline identified in the water and sewer impact analysis with a new larger wastewater interceptor. The new pipeline will allow the City to properly serve the wastewater needs of the new proposed developments.
 
The Purchasing section posted a Request for Statements of Qualifications (RSOQ) solicitation for design on October 19, 2023, on the PlanetBids website, and advertised it in the Arizona Daily Sun newspaper on October 28 and November 4, 2023. There were 2 Statements of Qualifications received by the due date of November 17, 2023. After reviewing of the Statements of Qualifications received and interviewing the interested firms, the RSOQ selection panel selected the highest scoring firm, Ardurra on January 5, 2024.
 
This Professional Services Contract will allow the chosen firm, Ardurra Group, Inc., to design the new sewer interceptor from south side of Interstate 40 to the Wildcat Hill Wastewater Treatment Plant.

Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
 
Safe & Healthy Community: Foster a safe, secure, and healthy community. Sustainable, Innovative Infrastructure: Deliver outstanding services to residents through a healthy, well maintained infrastructure system.

• Goal PF.2.: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
• Goal WR.3: Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measure.
• Goal WR.4. Logically enhance and extend the City’s public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services.
• Goal WR.6: Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region.
• Goal CD.1. Improve the City and County financial systems to provide for needed infrastructure development and rehabilitation, including maintenance and enhancement of existing infrastructure.

 WS-1 Improve water infrastructure and expand water reuse.
 WS-2 Improve ecosystem management for protection of water resources.

Create 5.8 Prioritize Capital Improvement Projects that facilitate affordable housing.

An award of this Construction Contract supports Water Services Strategic Plan Objective 5: Accelerate Infrastructure Maintenance and Replacement.