Consideration and Adoption of Ordinance No. 2013-18:  An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 1, Administrative Chapter 1-20, Contracts and Property Transactions, by repealing Section 1-20-001-0004 Determination of Responsibility of Bidders and providing for a new Section 1-20-001-0004 Procurement Code Manual relating to City procurements of goods, services and construction, and disposal of surplus personal property; providing for repeal of conflicting Ordinances, severability, authority for clerical corrections and establishing an effective date.

On July 16, 2013, the City Council adopted a Resolution establishing a Procurement Code Manual that will provide comprehensive, fundamental principles, practices and guidelines for  City Procurements of goods, services, and construction, and disposal of surplus personal property in accordance with applicable laws and City policies. The objectives of this Procurement Code Manual is to outline staff procedures in order to provide and preserve a high standard of integrity and transparency with the City's procurement process and demonstrate leadership in the stewardship of taxpayer dollars involving the procurement of goods, services and construction.

The proposed Ordinance will repeal current City Code provisions relating to the responsibility of Bidders, since Bidder responsibility will be addressed in the Procurement Code Manual.  The proposed Ordinance also provides that the City Council may adopt a Procurement Code Manual by resolution and that it will be posted on the City website for public accessibility.

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Effective Governance

City Council has discussed this item at the March 26, 2013; April 9, 2013 and June 11, 2013 City Council Work Session meetings. Additionally, on July 16, 2013, the City Council adopted Resolution No. 2013-19 approving a Procurement Code, and held first read of Ordinance No. 2013-18.

1.)  Adopt Ordinance
2.)  Provide alternative language for adoption
3.)  Recommend other policy decisions

The City of Flagstaff has always followed State of Arizona Procurement Codes, as well as Article VIII, Section 1 through 10 of the Flagstaff City Charter, but has never had a formal, comprehensive, Procurement Code Manual.  The purpose for developing this Procurement Code Manual is to incorporate State of Arizona Procurement Codes, as well as the procurement rules outlined in the Flagstaff City Charter to provide comprehensive, fundamental principles, practices and guidelines for City Procurements of goods, services, and construction, and disposal of surplus personal property in accordance with applicable laws and City policies. The objectives of this Procurement Code Manual is to outline staff procedures in order to provide and preserve a high standard of integrity and transparency with the City's procurement process and demonstrate leadership in the stewardship of taxpayer dollars involving the procurement of goods, services and construction.

The Procurement Code Manual also implements Council policy to make good faith efforts to purchase goods and services from local vendors for informal purchases of less than $50,000 and to consider local experience in Request for Statements of Qualifications for professional services for public works construction. 

Adopting a Procurement Code Manual and establishing an effective date, will provide a comprehensive, fundamental principles, practices and guidelines for City Procurements of goods, services, and construction, and disposal of surplus personal property in accordance with applicable laws and City policies. The objectives of this Procurement Code Manual is to outline staff procedures in order to provide and preserve a high standard of integrity and transparency with the City's procurement process and demonstrate leadership in the stewardship of taxpayer dollars involving the procurement of goods, services and construction.

Inform and involve