PFVT Motors, LLC DBA Peoria Ford Government ("Peoria Ford Government") was determined to be the lowest responsive and responsible bidder for the City’s Invitation for Bids (IFB) for the purchase of (5) Ford Police Interceptor Utility Hybrid Patrol Vehicles. The bid submitted by Peoria Ford Government met all required specifications, contractual requirements, and procurement standards outlined in the solicitation.

The purchase of these vehicles supports the continued replacement and maintenance of the City’s public safety fleet, ensuring reliable transportation and operational readiness for police services. The proposed vehicles align with the City’s fleet replacement strategy by replacing aging units with updated equipment designed to improve reliability, safety, and long-term operational efficiency.  The total purchase amount for the (5) vehicles is $231,155.00 and will include applicable fees and taxes estimated at $18,781.80, bringing the total cost to $249,936.80.

Staff recommends approval of the purchase from Peoria Ford Government in the amount of $249,936.80, including all applicable tax and related fees, as the lowest responsive bidder in accordance with the City’s procurement policies and procedures.

Funding Source: General Fund, Fleet Replacement Fund

Vehicle price per unit: $49,987.36

Vehicle Purchase x 5: $231,155.00
Estimated Tax: $18,723.55
Total: $249,936.80

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1. Approve the Materials Purchase Contract for (5) Ford Police Interceptor Utility Hybrid Patrol Vehicles from Peoria Ford Government; or
2. Approve a purchase of fewer than (5) vehicles from Peoria Ford Government; or
3. Deny the request to purchase the vehicles.

The City of Flagstaff regularly evaluates the condition, age, mileage, maintenance history, and operational reliability of fleet assets through the City’s adopted fleet replacement program and Fleet & Equipment Directive. Police vehicles experience high utilization rates, extended idle times, and demanding operating conditions that accelerate wear and increase maintenance costs over the life of the vehicle. Timely replacement of these units is necessary to maintain dependable public safety operations and minimize vehicle downtime.

Vehicle replacement requests are reviewed through the City’s established fleet replacement process to ensure they meet fleet replacement guidelines, operational requirements, life cycle expectations, and budget considerations. Requests are presented to and reviewed by the Fleet Management Committee (FMC), which evaluates fleet needs, replacement eligibility, operational impacts, and alignment with the City’s overall fleet strategy prior to approval.

To support the ongoing replacement of aging police fleet vehicles, the City issued an Invitation for Bids (IFB) for the purchase of (5) Ford Police Interceptor Utility Hybrid Patrol Vehicles. The solicitation process was conducted in accordance with the City’s procurement policies and procedures to ensure a competitive and transparent bidding process.

Following review of the submitted bids, Peoria Ford Government was identified as the lowest responsive and responsible bidder, meeting all required specifications and solicitation requirements. The proposed purchase amount for the vehicles is $231,155, with applicable fees and tax estimated at $18,781.80, for a total cost of $249,936.80.

The replacement of these vehicles supports the City’s commitment to maintaining a safe, reliable, and operationally effective fleet for police services while reducing the risks associated with aging and high-mileage equipment.

Personnel: Attract and Retain Quality Staff
Transportation and Other Public Infrastructure: Replace aging infrastructure

High-Performing Governance: Serve the public by providing high-quality customer service. Be an inclusive employer of choice by providing employees with the necessary tools, training, support, and compensation.

Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical and ambulance service.

The Flagstaff Police Department continues to prioritize hybrid and alternative fuel vehicles for patrol operations when available and operationally feasible. Hybrid patrol vehicles allow for increased fuel economy, reduced idle times, and increased vehicle efficiency. 

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