7.E.
City Council Meeting - FINAL
- Meeting Date:
- 02/04/2020
- From:
- Michael Abeyta, Recreation Supervisor
Information
TITLE:
Consideration and Approval of License Agreement: Agreement is between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA). The Agreement outlines the responsibilities for both parties including the rental of ice time at the City of Flagstaff Jay Lively Activity Center.
STAFF RECOMMENDED ACTION:
Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association with anticipated revenue of approximately $65,000.
Executive Summary:
The agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association outlines the details for renting ice at the Jay Lively Activity Center for games, practices, hockey camps, and clinics.
Financial Impact:
Last fiscal year the Flagstaff Youth Hockey Association paid the City of Flagstaff $63,043 for use of the Jay Lively Activity Center. The estimated revenue for this year's agreement is $65,000.
Policy Impact:
No policy impacts.
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan:
Team Flagstaff Strategic Priorities: Provide exceptional service and work in partnership to enhance a safe and livable community.
Has There Been Previous Council Decision on This:
The City Council has historically approved this agreement on an annual basis when the revenue estimate exceeds $50,000.
Options and Alternatives:
A) Approve the License Agreement as presented
B) Direct staff to revise the License Agreement
C) Not approve the License Agreement
B) Direct staff to revise the License Agreement
C) Not approve the License Agreement
Background and History:
License Agreements are coordinated each year between user groups and Jay Lively Activity Center staff with the approval of the City Attorney's office and the Risk Manager. Most of these agreements are under $50,000 in revenue to the City and do not require Council approval. Due to the level of revenue anticipated with this agreement ($65,000), the City Attorney's Office recommends City Council approval.
Key Considerations:
Flagstaff Youth Hockey Association (FYHA) is in good standing and continues to pay their invoices in a timely manner.
Community Benefits and Considerations:
The FYHA paid the City of Flagstaff a total of $63,043 for fiscal year 2018-2019. Schedule changes, cancelations and additions of ice time are expected throughout the next year and will be addressed in the actual rental fee invoices at that time.
Community Involvement:
Approving the contract allows youth and coaches to continue utilizing ice time for games, practices, hockey camps and clinics.
Expanded Options and Alternatives:
The City of Flagstaff Jay Lively Activity Center staff continue to work closely with all user groups to divide up usable ice time in a fair and equitable manner.