View Agenda Item

9.A.

City Council Meeting - FINAL

Meeting Date:: 01/19/2021
From:: Gail Brockman, Park Flag

Information

TITLE:

Consideration and Approval of Contract: Approve a cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing a National Cooperative Purchasing Alliance (NCPA) contract.

STAFF RECOMMENDED ACTION:

Approve a cooperative purchase contract with Passport Labs Inc. for parking software and services, in an amount not-to-exceed $140,329.92 over a four year contract period, with annual payments including a 5% annual price increase anticipated as follows:

Year 1 $32,558
Year 2 $34,186
Year 3 $35,895
Year 4 $37,690

Executive Summary:

The City of Flagstaff (COF) utilizes software services for its parking meters for collection of parking fees and enforcement of parking laws set forth in the Arizona Revised Statutes (A.R.S.), including but not limited to unlawful parking and Americans with Disabilities Act (ADA) compliance. Our parking software integrates with our Municipal Court.

COF has an existing contract with Passport Labs, Inc. ("Passport") as the successor in interest to another software company, Nupark, that is expiring. On August 18, 2020, the City Council approved a new contract with Passport however, Passport later requested clarifications as to its scope of work so the contract was never executed.

City Council is being asked to approve a new cooperative purchase contract with Passport that includes an updated scope of work, new pricing, provides for transition from the current Nupark contract to the new Passport contract, and extends our contractual relationship with Passport until 2024. It is anticipated the new pricing will provide cost savings to COF, and will be beneficial for the ParkFlag program considering the loss of revenue experienced in response to the COVID-19 pandemic.

Financial Impact:

The contract is a necessary expense for the parking program and is budgeted annually in account 061-07-0891-6-4343 with total FY 2020-21 budget of $110,978 for all software contracts. The cost for this software is included in ParkFlag's existing budget.

Per City Council direction, ParkFlag has suspended its parking program until March 1, 2021 and the program is currently not generating any paid parking revenue.

Policy Impact:

There would be no change in policy.

Connection to PBB Key Community Priorities/Objectives & Regional Plan:

Priority Based Budget Key Community Priorities and Objectives

3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.

Regional Plan

Policy LU 10.2.) Support on-street parking, shared lots and parking structures.
Policy LU 12.2.) Create downtown parking strategy plan that continues to utilize and improve upon on-street parking, public parking lots and garages, and shared private parking spaces, with clear signage for way finding and to inform the public of all parking options.

Has There Been Previous Council Decision on This:

Council approved a cooperative purchase contract with Passport on August 18, 2020; however, this contract has not been executed.

Options and Alternatives:

Approve proposed contract;
Do not approve proposed contract and direct staff to take other action

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