Consideration and Approval of Contract:  Award Eagle Mountain Construction, Inc. the Construction Manager at Risk (CMAR) construction phase services agreement for the Flagstaff Pulliam Airport Long-Term Parking project.

1. Award Eagle Mountain Construction, Inc. the Construction Manager at Risk (CMAR) construction phase services agreement in an amount not to exceed $3,216,907.00 which includes a Contractor's contingency of $10,000.00 and an Owner's contingency of $74,035.00, with a contract term of 173 calendar days; and
2. Authorize the City Manager to execute any necessary documents.

This project is to construct a long-term parking lot in a currently undeveloped parcel of land at the Flagstaff Pulliam Airport. This project is needed for the additional parking needs due to the additional air service incorporated into the overall facilities operations. With the completion of this project, the projected parking needs for the airport (as defined in the recently updated master plan) will be addressed.

The planned long-term parking lot is scheduled to include: 405 typical parking spaces, 9 ADA parking spaces, a designated location for 4 future electrical vehicle parking charging locations (to be installed at a later, undetermined date) and a dedicated concrete pathway leading from the lot to the airport terminal. In addition to the above stated elements to the project, this project will also include minor roadway widening to account for a designated bike lane (throughout the roadway adjacent to the project), landscaping improvements within the developed area, additional bicycle parking, a roadway pullout for pickup and drop-off adjacent to the lot and storage at the terminal and beautification accents to in the new improvements (i.e., decorative concrete inlays, decorative fencing elements…). Design of the paid parking portion of this project is in progress and the final plan will be brought back to Council for review / comment in the summer for consideration of incorporation into the final project.

Following the completion of this project, improvements to the existing parking lot will be scheduled (through the Airport CARES Act grant funding). The anticipated improvements to the existing parking lot include minor drainage improvements, repaving of the asphalt and minor pedestrian circulation improvements. These improvements cannot be completed until the new lot is complete.

Paid parking improvements are not part of this phase. Any proposed paid parking improvements will be presented to Council in the future.

Funding is available in the FY2020-2021 budget in the Airport Fund (account number: 221-07-222-0883-0-4433).  The City's General Fund will provide a short-term loan through a revenue transfer.  The airport will pay back the loan over the next two fiscal years with airport revenues.  

The Contractor deems the contingency amount adequate. Please see the attached Justification. 

Yes. On April 21, 2020 staff presented design concepts of the parking lot for the Council to review and provide feedback. Staff was directed to continue with the design with a designated concept.

1. Reject approval of the Agreement and direct staff to pursue traditional design-bid-build project delivery.  (This method is not recommended due to the delivery time delay, associated time-consuming process and lack of cost predictability).
2. Do not deliver the project.

The Flagstaff Airport has a free parking program with approximately 400 parking spaces in the existing terminal lot. This lot served the airport from 1993 to 2018, only exceeding capacity during holidays and summer peak months. In 2019, new air service to Denver and Dallas increased passenger counts by 78%. Year-to-date figures show enplanements are up 94%.  The increase has resulted in a daily average of over 500 cars parking at the airport. Airport Staff was tasked by the City Council and City Manager’s office to come up with a plan to meet the current and future needs for our airport parking.
 
When the City completed the Airport Master Plan in 2018, the plan identified a location for future parking expansion, and identified parking growth compared to passenger levels. The location, as well as the entire Airport Master Plan, was approved by the Federal Aviation Administration. The Plan identified 396 marked parking spaces, and a recommendation for long term parking needs to reach 962 public, employee, and rental car parking spaces.

On August 20, 2020, the City posted a Request for Statements of Qualifications (RSOQ) from Arizona Registered Contractors on the City's PlanetBids electronic bidding platform, and advertised it in the Arizona Daily Sun on August 23 and 30, 2020. On September 11, 2020, the City received seven Statements of Qualifications (SOQ). A five-person evaluation committee was formed consisting of three City staff and two outside individuals (one licensed contractor and one certified design professional in the industry). Upon completion of the evaluation process, Eagle Mountain Construction, Inc. was the highest scoring firm and deemed most qualified to perform the work.     

Contractor                                                 SOQ Score
Eagle Mountain Construction, Inc.                   520
Fann Contracting                                             482
FNF Construction                                            464
Kinney Construction                                        462
Rummel Construction                                      442
Combs Construction                                        407
SWP Contracting                                             393
Mountain High Excavating                               170

 

The Arizona State Legislature has authorized the use of Alternative Project Delivery Methods ("APDM") in lieu of the traditional Design-Bid-Build method of project delivery.  These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a Qualifications Based Selection process to procure construction services from a firm deemed most qualified to perform the work. Staff is proposing to deliver this project through the Construction Manager at Risk (CMAR) delivery method.

The Construction Documents for the Contract are on file with the City Procurement Division and are available for inspection.

The City's General Fund is providing a short-term loan for this project.  By providing this internal funding, the airport project will not incur interest expense or closing cost saving approximately $50,000 for the fund.  

Implementing a paid parking program for airport parking will be critical to the ongoing operations of the fund.  Staff will be researching options and expect to bring this back to Council next fiscal year.  This will include adoption of parking rates for both parking lots.  

High quality and thorough input from the Construction Manager at Risk will allow the delivery of this project in the most cost effective and efficient manner. This work is anticipated to be completed within one construction season.

This project was presented to the Airport Commission and received high degree of support from the members. This project was also vetted through the most recent Airport Master Plan.